Project Specialist

FTE

1.0

Recruiter

Aaliyah Mohammed

Salary Range

$6,626.80 - $8,054.53 (Monthly)

Benefits

Health Stipend $1,150.00 a month, Education Stipend up to $300 a month, 22 Vacation days, 13 Holidays & 13 sick days.

About the Employer

The Alameda County Office of Education (ACOE) leads with a student-centered vision, innovating in the classroom and building safe and supportive community schools. We collaborate and partner with local, county, and state agencies to address challenges students face. We are looking for individuals who can enact our vision: equipping the most vulnerable students and those who serve them with the tools to thrive. Join our team as we reimagine services to more holistically support students and erase the predetermination of failure for children, especially Alameda County’s most marginalized youth.

Job Summary

The Project Specialist will support the Superintendent's Office, Board of Education, Communications, and Policy teams on a daily basis by conducting research, responding to Public Records requests, processing Inter District Transfer and Expulsion appeals, coordinating meetings and events, and performing other duties as assigned. Attention to detail, responsiveness, oral and written communication, and the ability to take the initiative on complex projects requiring collaboration across teams are essential skills for this position.

Requirements / Qualifications

THE POSITION: The job of Project Specialist is done for the purpose/s of providing general planning, coordination, and support services to the assigned division. The Project Specialist works in collaboration with a variety of school and agency staff to develop systems, procedures, materials, and supports to assist the Alameda County Office of Education to meet its goals. The Project Specialist facilitates continuous improvement in assigned areas, including troubleshooting, planning, documenting, and training to assure that project requirements are fulfilled and implemented. This job reports to the Assigned Administrator.

LOCATION: 313 W. Winton Ave. Hayward, CA 94544

TYPICAL DUTIES: Develops formats, processes, procedures, and systems for the purpose of implementing and monitoring the assigned projects. Prioritizes incoming projects and assists with developing project deliverables. Oversees the follow-up on project deliverables to ensure timelines are met. Assists in the development of communications and reporting in assigned areas. Organizes and facilitates committees and task forces of diverse membership. Plans and coordinates strategic agendas for ongoing meetings and special events. Conducts workshops and/or teaches classes for the purpose of providing information regarding project components and implementing project goals. Builds and maintains effective relationships with internal staff and outside agencies to ensure project success. Applies process and procedure improvement methods and tools to improve processes, aiming to exceed services, quality, and professional agency goals. Handles sensitive issues with confidentiality and minimal direction. Identifies opportunities to streamline and standardize work throughout various departments and agencies. Maintains an awareness of changes in organizational policies, procedures, and protocols. Identifies problems and seek solutions using appropriate resources.

SEE FULL JOB DESCRIPTION FOR MORE INFORMATION

• Letter of Introduction (attach Letter of Introduction)
• Resume (attach Resume)

Comments and Other Information

MINIMUM QUALIFICATIONS: Experience: Minimum of three (3) years job related experience in professional project management support is required. Experience in a school setting or public educational agency is preferred. Education: Bachelor’s degree preferred. Equivalency: Equivalent combination of education and experience.

APPLICATION DEADLINE: Friday, May 2nd, 2025 at 11:59 PM

APPLICATION REQUIREMENTS: The EdJoin Online Application and materials must be received by the final application filling date. Late EdJoin Online Applications will not be accepted.

THE FOLLOWING APPLICATION MATERIALS ARE DESIRED:

1. Completed EdJoin Online Application

2. Resume

3. Letter of Introduction

APPLICATION SCREENING & EXAMINATION PROCESS: A review of the candidates’ EdJoin Online Applications to verify possession of minimum qualifications. Those candidates who complete the EdJoin Online Application and who possess the minimum qualifications for the class will move on to the next step in the examination process. Those invited to participate will be notified via email of the date, time, and place of the examinations. We reserve the right to make changes to the announced examination components.

THE PROCESS IS AS FOLLOWS:

1. Application Review………………………………………………………………….........…………….........PASS/FAIL

2. Supplemental Questionnaire……………………………………….…………….........Due Thursday, May 8th, 2025

3. Written Examination*…………………………..........................………...Weighted 50% (Monday, May 12th, 2025)

4. Technical Oral Interview*………………….…...........................................Weighted 50% (Friday, May 16th, 2025)

5. Final Interview ............................................................................................................................................. (TBD)