What are the responsibilities and job description for the Office Administrator position at Alaniz Propane, LLC?
We are looking for a dedicated office administrator with extensive experience in enhancing operational efficiency through meticulous filing, effective phone management, accurate bookkeeping skills. Demonstrating reliability and strong communication skills to foster a positive workplace atmosphere. Proficient in utilizing various office equipment and technologies to optimize administrative processes, with a commitment to driving to enhance efficiency and aiming to leverage organizational capabilities to further streamline administrative functions.
Responsibilities
- Expertise in file management and record-keeping, ensuring that all documentation remains updated and easily accessible. Proven ability to enhance organizational efficiency through meticulous attention to detail and strong organizational skills.
- Skilled in sorting and distributing incoming mail while preparing outgoing correspondence. Proficient in managing logistics for envelopes and packages, ensuring timely delivery.
- Ability to efficiently manage incoming communications, ensuring timely message delivery and appropriate call routing.
- Expertise in managing office appliances and computer systems. Proficient in data entry using QuickBooks, Microsoft Office, Outlook, etc. Demonstrating the ability to enhance operational efficiency through effective use of technology.
- Accurate management of financial transactions, issuing invoices, processing payroll, etc. Demonstrating commitment to maintaining organized records and supporting efficient accounting operations. Core competencies include financial reporting, data entry, and compliance adherence.
- Experience in sourcing propane, parts, and tanks. Proven track record of optimizing inventory levels and reducing costs through efficient procurement strategies. Core competencies include inventory management, vendor relations, and supply chain optimization.
- Expertise in optimizing organizational processes and enhancing operational efficiency. Demonstrated expertise in administrative support and project coordination, resulting in improved team productivity.
- Expertise in inventory management and supply chain efficiency. Proven ability to monitor office supply stocks, ensuring timely reporting of shortages to maintain operational continuity. Strong organizational skills and attention to detail contribute to effective resource allocation and cost control.
- A detail-oriented professional with a proven track record in office administration and support. Demonstrating strong organizational skills and adaptability while effectively managing multiple responsibilities.
Qualifications
- Proficient in administrative task management
- Excellent customer service and engagement skills
- Understanding of Basic Accounting Principles
- Proficient in bookkeeping, tax preparation, budget support, Payroll and accounts payable and receivable, processing expenses and expense reporting.
- Proficient in Office Equipment
- Experienced with QuickBooks Software
- Proficient in MS Office
- Effective Multi-Tasking Expertise
- Experience with data base entry
- Familiar with office supply management, business correspondence, and schedule and calendar management
Skills
- Ethics-focused
- Honesty and reliability
- Excellent time management
- Performance improvement
- Excellent verbal and written communication skills
- Fluent in English and Spanish
- Determination and motivation
Job Type: Full-time
Pay: $13.00 - $15.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Schedule:
- 8 hour shift
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Required)
- QuickBooks: 1 year (Required)
- Clerical: 1 year (Preferred)
Language:
- English and Spanish (Required)
Ability to Commute:
- Grulla, TX 78548 (Required)
Ability to Relocate:
- Grulla, TX 78548: Relocate before starting work (Preferred)
Work Location: In person
Salary : $13 - $15