Human Resources Intern

Job Summary

The HR Intern will play a critical role in recruiting and hiring, new hire onboarding process, and other Human Resources daily functions. This individual will be responsible for assisting with sourcing candidates through various recruiting platforms, designing job descriptions, conducting pre-screening interviews, and filing employment paperwork. During this 10–12-week internship, the HR Intern will learn and develop basic Human Resources skills. The ideal candidate has excellent interpersonal skills, time management skills, and is detail oriented.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Alarm Detection Systems is an EEO employer.

Essential Functions And Responsibilities

• Support new hire onboarding activities, including preparing paperwork, assisting with campus tours, presenting relevant company information, and coordinating welcome lunches.
• Provide administrative support to the HR department, including data entry and filing.
• Assist recruiting and hiring, including screening resumes, scheduling interviews, conducting phone interviews, attending career fairs, and candidate sourcing.
• Support timely communication back to candidates and applicants, including rejection letters, and updates on application status.
• Responsible for designing and composing new hire welcome boxes.
• Assist in creating monthly company newsletter, including gathering, and editing content.
• Responsible for preparing employee recognition gifts for promotions and other achievements.
• Assist with organizing and distributing company uniforms and apparel items.
• Provide strong customer service skills to all departments, employees, and candidates.
• Responsible for other duties assigned by management
• Must be punctual and adhere to attendance standards.
• Adhere to all company policies and procedures.
• Other duties as assigned by management.
  
  

Education/Experience

• High School diploma or equivalent is required.
• Pursuit of a Bachelor’s degree in Human Resources or other related fields is required.
  
  

Knowledge/Skills/Abilities

• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail, organization, and time management skills.
• Excellent communication, interpersonal and customer service skills.
• Basic understanding of HR principles, practices, and procedures.
• Familiarity with HRIS, ATS, and resume databases.
• Ability to work independently and part of a team.
  
  

Licenses/Certifications

• Must be able to obtain a Permanent Employee Registration Card from the State of Illinois Department of Financial and Professional Regulation (Illinois employees only)
• Valid driver's license and maintain an insurable driving record.
  
  

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Standing.
• Walking.
• Lifting up to 30 lbs.
• Full mobility of wrists and fingers.
• Talking.
• Hearing
• Vision/Color Vision
  
  

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Unless outlined in remote work policy, this is an on-site position.

• Primarily work indoors in an office setting.
• Occasional travel may be required for training, meetings, or other business-related activities.
• Fast paced with multiple priorities and deadlines.
  
  

Alarm Detection Systems, Inc. maintains non-smoking campus.