Office Manager

In your role as the Office Manager, at Alaska Commercial Company (ACC), you support all departments within the corporate office and stores in matters related to office management, administrative tasks, event planning, supply ordering, mail distribution, front desk duties, and more.

Joining ACC gives you the opportunity for growth and development throughout the company internally, a competitive salary and benefits package, and to be part of a dynamic and diverse culture.

ACC is a growing company with a long history of serving rural Alaskans. For more than 150 years, we have been providing groceries and general merchandise to the people of Alaska. As was truly more than 150 years ago, our stores continue to be a vital center of local community life. In 1992, the company was purchased by The North West Company (NWC) from then owner The Commercial Enterprise Development Corporation of Alaska. This acquisition by NWC made the combined companies the largest North American rural retailers and one of the largest employers in the State of Alaska. Learn more about ACC: alaskacommercial.com.

Areas of Accountability:

• Front desk duties:
  • Greeting visitors
  • Coordinating schedules/meetings with management
  • Processing ingoing and outgoing mail/packages
  • Answering and routing calls
• Event planning and coordination
• Maintaining and updating electronic directories for the corporate office and stores
• Drafting of correspondence, spreadsheets, presentations, and other documents for various departments and executives
• Responsible for the purchase of and distribution of supplies and equipment to stores, warehouses, and corporate office
  • Running reports to monitor supply needs and create purchase orders
  • Maintaining relationships with supply vendors, troubleshoot supply issues, vendor issues, and invoice discrepancies
• Coordinating, tracking financially, and carrying out of company charitable giving and charitable campaigns
• Ordering all office equipment for new hires and setting up workstations and assisting with other IT matters, as needed
• Restocking breakrooms regularly and ensuring various pieces of office equipment are maintained and operational
• Running errands as needed
• Special projects as assigned
• Various financial services duties including:
  • Approving checks cashed at stores over $3,000
  • Coordinating the loading of gift cards with the head office in Winnipeg, Manitoba
  • Completing check requests for vendor invoices
  • Submitting manufacturers' coupons for reimbursement to the company
• Place maintenance requests with Winnipeg and building management, and coordinating building repaires/maintenance
• Maintaining company vehicle registrations and renewing as needed
• Other duties as assigned

Skills and Qualifications:

• Minimum 5 years' experience in office administration
• Basic understanding of and experience with accounting
• Experience handling high volume mail and package distribution
• Hold a valid driver’s license and be able to drive personal vehicle to run errands (miles reimbursed)
• Ability to pass background check due to working in the SIDA (Security Identification Display Area), as the property is located at the airport
• Ability to sit (or stand at a standing desk) for extended periods of time
• Ability to utilize a computer and standard office programs for extended periods of time
• Ability to walk short distances
• Ability to walk up and down the stairs multiple times a day
• Ability to lift and move up to 50 lbs. alone daily
• Excellent communication and interpersonal skills
• Strong collaborative skills
• Strong orientation to detail
• Work well in a fast-paced environment
• Ability to work in office environment at a desk up to 95% of the time and attend meetings as required

Working Conditions:

• Fast-paced office environment
• Primarily computer work; able to sit or stand in one place for long periods of time
• Walking throughout the office and warehouse on a regular basis
• Open area office environment

Location: Anchorage, Alaska
Reports to: Vice President of Operations and General Manager

We create a collaborative and constructive culture by:

• Acting with Integrity • Fostering excellence • Respecting Others • Working Collaboratively • Being Accountable

Alaska Commercial Company is committed to inclusion and diversity and encourages applications from all candidates including but not limited to all religions and ethnicities, LGBTQ2s , BIPOC, and persons with disabilities.

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