Accounts Payable Supervisor

AP ACCOUNTING SUPERVISOR

Want to make a difference? Interested in joining a team of professionals responsible for providing energy solutions to meet the unique needs and opportunities of Alaska’s communities? Then check out our Accounting Supervisor position with Alaska Energy Authority (AEA).

Our Accounting Supervisor oversees the full accounts payable functions for AEA and is responsible for the supervision of accounting technicians.

We’re looking for someone who has an Associate’s degree in accounting, finance, or a related field required; Bachelor’s degree is strongly preferred. A minimum of two (2) years of experience processing AP invoices; a minimum of three (3) years of experience supervising other accounting staff; a minimum of five (5) years of relevant working experience in multi-business financial operations that includes accounting principles, integrated accounts payable practice, and effective internal controls. Consideration will also be given to professional experience only and may be substituted for educational requirements on a year-for-year basis. Experience with Microsoft Dynamics, Navision, DocuSign, and MS Office Suite preferred.

Pay Range: $66,300 - $95,803/year

For more information, or to apply online directly with AEA, visit www.akenergyauthority.org. Send application and/or resume to hr@aidea.org, Human Resources, AIDEA/AEA, 813 W. Northern Lights Blvd., Anchorage, AK 99503, by fax to (907) 771-3946.

AEA is an EEO/ADA employer. Individuals requiring accommodations should call 1-800-587-0430 or (907) 465-3412 (TTY).

Essential Functions:

Accounting Operations:

• Trains and manages the accounts payable staff, ensuring the full cycle of accounts payable is handled effectively and efficiently.
• Develops an understanding of the NAV financial systems and data elements for AEA, as well as create and maintain desktop manuals and training materials for Accounting Technicians and Accounting Supervisor.
• As required, participate in upgrades of the NAV financial systems regarding the AP module and Procurement module for development and testing.
• Monitors and oversees vendor relations, as needed.
• Works closely with cash management staff and employee time and expense transactions.
• Reviews payments processed by team members.
• Reviews and processes credit card transactions.
• Collaborates with Procurement to provide procure to pay (P2P) process support to accounting staff.
• Creates, updates, and manages the flow of AP documentation.
• Serves as point of contact for problem resolution of purchase requests, coding, payments, and vendor concerns.
• Reviews postings to ensure parity among Purchase and payment journals with the general ledger.
• Provides monthly reporting to management of PI processed invoices and any other off-cycle or off-procurement regular workflow approvals.
• Trains and transfers knowledge on new processes or projects.
• Other duties as assigned.

Reporting & Analysis

• Reviews and assists with monthly reconciliation and closing of accounts payable sub-ledger.
• Monitors, evaluates, and reports AP team performance metrics to management.
• Monitors available State appropriation for availability of funding of AP and credit card purchases.
• Prepares AP schedules and provides support during financial audits.
• Reviews monthly and quarterly reporting and clarifies questions from various departments.
• Develops and monitors KPIs of the AP section and prepares standardized analytical management reports.

Optimization

• Makes recommendations for increased AP efficiency, productivity, and work quality.
• Monitors AP section compliance of processes, transactions, and required balances.
• Ensures adequacy of business controls of the AP process through quarterly monitoring and review of postings and user activity.
• Advises management on upcoming staffing challenges, work load volume changes and data processing in preparation for Annual reporting to other government agencies including but not limited to the IRS and State of Alaska.
• Reports transaction volume by agency for allocation purposes monthly or quarterly as required by management.
• Adheres and participates in creation of the monthly close of dates of the NAV AP financial model close.
• Adheres to the oversight of timely monthly reconciliations of the AP financial module.
• Supports the audit process through pre-planning, following up on outstanding matters, schedule preparation, and completion of the annual report.
• Ensures timely compliance with statutory requirements including issuance of 1099s to vendors and collecting W9s as required.

Job Type: Full-time

Pay: $66,300.00 - $95,803.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• multi-business financial operations: 5 years (Required)
• integrated accounts payable: 5 years (Required)
• internal controls: 5 years (Required)
• accounting staff supervision: 3 years (Required)
• processing accounts payable invoices: 2 years (Required)

Location:

• Anchorage, AK 99503 (Required)

Ability to Commute:

• Anchorage, AK 99503 (Required)

Ability to Relocate:

• Anchorage, AK 99503: Relocate before starting work (Required)

Work Location: In person

Salary : $66,300 - $95,803