Procurement Contracting Officer

CONTRACTING OFFICER

Want to make a difference? Interested in joining a team of professionals responsible for providing energy solutions to meet the unique needs and opportunities of Alaska’s communities? Then check out our Contracting Officer position with Alaska Energy Authority (AEA).

Our Contracting Officer manages and coordinates procurements for AEA from request to completion.

We’re looking for someone who has a Bachelor’s degree in business or a related field strongly preferred; 5 years-experience in a purchasing role in order to show proficiency soliciting competition, and knowledge of bidding, proposals and contract resolution. Must have knowledge of construction procurement and have or be able to obtain appropriate warrant certificates from Alaska Department of Transportation and the Department of Administration. CPM, CPSM, or CPPO certifications are desired but not required.

Pay Range: $75,699 - $109,000/year

For more information, or to apply online directly with AEA, visit www.akenergyauthority.org. Send application and/or resume to hr@aidea.org, Human Resources, AIDEA, 813 W. Northern Lights Blvd., Anchorage, AK 99503, by fax to (907) 771-3946.

AEA is an EEO/ADA employer. Individuals requiring accommodations should call 1-800-587-0430 or (907) 465-3412 (TTY).

Essential Functions:

Solicit and Award Contracts

• Manages bids and proposals, including the negotiation and issuance of contracts. Works directly with project managers providing support during the procurement process. Procures supplies and services by preparing, soliciting, evaluating, negotiating, awarding, administering, and managing contracts. Responsible for informal and formal construction and non-construction procurement of services, equipment, transportation, maintenance, materials, and repairs. Negotiates high visibility, politically sensitive and complex contracts. Develops agreements and processes that result in both the expenditure of funds and generation of revenue.
• Advises on method of procurement in accordance with applicable state procurement codes, federal laws, and regulations applicable to federal-aid contracts. Provides guidance (logistics and scheduling) to project and program managers. Works with project and program managers to develop scopes of work and award criteria for formal procurements. Performs competitive market research.
• Processes and publishes formal solicitations and establishes contracts in accordance with applicable state procurement codes, federal laws, and regulations as are applicable to state and federally funded projects. Receives responses; evaluates bids; negotiates contract terms, price, non-standard terms and conditions; and awards contracts for a variety of projects and services, including professional services, construction materials, non-construction goods, and maintenance and repairs within delegated authority.
• Drafts original documents requiring substantial independent judgment to select and develop methods to reach an agreement.
• Leads evaluation committee members on application of award criteria, and oversees evaluation meeting and process.
• Advises on determinations with respect to solicitation protests, appeals, claims and contract disputes within department delegated limits. Represents the Authority’s interest when preparing for litigation.

Contract Management and Compliance

• Administers contracts; prepares rate and cost adjustments, coordinates time extensions, incorporates change orders, issues cure notices, signs letters and terminates contract when required. Monitors contract expiration and expenditure levels. For contracted services that require on-going services (such as banking services), proactively facilitates the renewal to ensure a renewal/new contract in place before the old contract expires and to minimize the need to issue a contract extension.
• Monitors contractors on federally funded projects to ensure compliance with applicable DBE/MBE, EEO, and other federal-aid contract requirements.
• Assists project and program managers with contract transactions unique to AEA. Tasks include advising on applicable laws and procedures based on the nature and type of expenditures, contacting the Department of Law and coordinating with the Project Managers and Executive Director as required.
• Provides support for AEA construction services, materials, and professional services as needed. This includes peer review of documents, bid openings/evaluation of proposals, and the review of claims and protests.
• Provides reports to management on contract status.
• Responsible for complex, high dollar payment reviews, resolutions, claims, and authorizations, and the processing and handling of insurance and bond claims and reimbursements. This position reads and interprets contracts, specifically contract payment and billing terms, researches statutes, and independently works with vendors to resolve invoice disputes. This position also provides oversight of complex invoice review for goods, services, or professional services, identifies situations that require contract amendments and initiates process to execute amendment prior to future work. Obtains proper levels of insurance for projects or ensures current certificate is submitted from Contractor(s) and monitors and maintains contractor’s insurance certificates. Notifies Contractor(s) when certificate is expiring and ensures new certificate is obtained or provided.
• Performs contract administration activities for AEA contracts ensuring vendors are operating within the confines of the terms of their agreements.
• Reviews grantee procurement policies and procedures and make determinations as to applicable laws based on the type of funding source.

Other Duties

• Assist with the development and implementation of policies, procedures, and standards for the Authority’s procurement and contracting functions. Responsible for the title VI DBE Program. Trains, coaches, and advises staff in procurement regulations, procedures and processes.
• Develops, implements, manages, and enforces policies, procedures and standards for the Authority’s procurement and contracting functions. Trains and counsels staff in procurement regulations, procedures and processes.
• If needed, in the absence of the Chief Procurement and Contracting Officer, may assume supervisory responsibilities, which could include supervision of staff and approval of contracts.
• Other duties as assigned

Job Type: Full-time

Pay: $75,699.00 - $109,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• soliciting competitive bids and proposals: 5 years (Required)
• contract resolution: 5 years (Required)
• construction procurement: 1 year (Required)

License/Certification:

• CPPO (Preferred)
• CPSM (Preferred)

Ability to Commute:

• Anchorage, AK 99503 (Required)

Ability to Relocate:

• Anchorage, AK 99503: Relocate before starting work (Required)

Work Location: In person

Salary : $75,699 - $109,000