What are the responsibilities and job description for the Purchasing Coordinator position at Alaska Marine Lines?
Alaska Marine Lines is seeking a motivated individual to join the Purchasing team as a Purchasing Coordinator. Our purchasing coordinators excel at building and maintaining strong supplier relationships while ensuring accurate and timely procurement and distribution of materials. This is a Safety Sensitive position.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands in the work environment.
EDUCATION And/or EXPERIENCE
High school education or GED is required. Preferred qualifications include Two-year college or technical education in purchasing, or related experience and training in procurement, supply chain coordination, warehousing, or equivalent combination of education and experience.
OTHER SKILLS And ABILITIES
Paid Time off – start with 17 days paid time off a year (PTO) additional extended leave paid time
Paid Holidays - 8 paid holiday a year in additional to PTO (New Years Day, Memorial Day, Fourth of July, Labor day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day)
Health Insurance - medical, dental and vision with low employee contributions
Health Insurance for your family – we also contribute to medical, dental and vision for your family
401(k) with company match additional annual retirement contribution
Tuition Reimbursement
Employee assistance program
Life Insurance and AD&D – we pay for at no cost to you
Long term disability – we pay for at no cost to you
Opportunities for internal promotions/career advancement
Family friendly work hours (closed on weekends and paid holidays)
Discretionary Bonus Program
Competitive wages with annual performance and wage reviews
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Prepare and issue purchase orders. Assist in negotiations with vendors to secure favorable pricing and payment terms.
- Facilitate the prompt procurement and delivery of items, materials, equipment, and components to ensure seamless inventory management, supply continuity, and uninterrupted site services to support marine operation and maintenance activities.
- Utilize existing vendors, negotiated pricing, and delivery schedules, to provide overall value to internal customers.
- Manage purchase orders from requisition to receipt, ensuring accuracy and timely processing.
- Support cross-functional teams and special projects as needed.
- Coordinate with suppliers to confirm order status, delivery schedules, resolve delays or shortages, damaged goods, or invoicing discrepancies.
- Collaborate with internal departments (such as Operations, Warehouse, and Maintenance) to forecast procurement needs and optimal inventory levels.
- Maintain up-to-date accurate procurement and supplier records, including price lists, contracts, terms, and delivery performance metrics.
- Participate in vendor onboarding, evaluations, and periodic performance reviews.
- Assist with cost analysis and cost-saving initiatives, including identifying alternate sources
- Ensure compliance with company policies, quality standards, and industry regulations in all procurement activities.
- Support recurring physical inventory counts, and internal controls as needed.
- Continuously seek process improvements to increase efficiency, accuracy, and cost-effectiveness within the procurement function.
- Regularly operate a forklift or company vehicle to move or deliver orders.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands in the work environment.
EDUCATION And/or EXPERIENCE
High school education or GED is required. Preferred qualifications include Two-year college or technical education in purchasing, or related experience and training in procurement, supply chain coordination, warehousing, or equivalent combination of education and experience.
OTHER SKILLS And ABILITIES
- Ability to meet a regular work schedule.
- Ability to work overtime and/or flex schedule when required.
- Regular attendance and timeliness are essential functions of this position. Daily physical presence is required.
- Ability to plan, organize and prioritize work to meet schedules/deadlines.
- Demonstrates strong attention to detail and effective problem-solving skills.
- Ability to work alone or as part of a team with minimal supervision.
- Ability to change focus and job duties in a fast moving, time restricted environment.
- PC skills required: Microsoft Office Suite, Excel, and keyboarding proficiency.
- Experience in Workday and Trimble TMT Fleet Maintenance software is preferred.
- Pay rate is dependent on experience**
Paid Time off – start with 17 days paid time off a year (PTO) additional extended leave paid time
Paid Holidays - 8 paid holiday a year in additional to PTO (New Years Day, Memorial Day, Fourth of July, Labor day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day)
Health Insurance - medical, dental and vision with low employee contributions
Health Insurance for your family – we also contribute to medical, dental and vision for your family
401(k) with company match additional annual retirement contribution
Tuition Reimbursement
Employee assistance program
Life Insurance and AD&D – we pay for at no cost to you
Long term disability – we pay for at no cost to you
Opportunities for internal promotions/career advancement
Family friendly work hours (closed on weekends and paid holidays)
Discretionary Bonus Program
Competitive wages with annual performance and wage reviews
