What are the responsibilities and job description for the Manager of Sourcing - Contracting and Procurement Dept. - Alaska Based on Campus Work Schedule position at Alaska Native Tribal Health Consortium?
The Alaska Native Tribal Health Consortium is a non-profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world-class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.
ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second-largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.
Our vision: Alaska Native people are the healthiest people in the world.
ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:
- Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
- Cost-Share Dental and Vision Insurances
- Discounted Pet Insurance
- Retirement Contributions with Pre-Tax or Roth options into a 403(b).
- Retirement Match and Discretionary. ANTHC matches up to 5%, with a 3% discretionary contribution after one year of employment into a 401(a).
- Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
- Twelve Paid Holidays
- Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
- Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
- Flexible Spending Accounts for Healthcare and Dependent Care.
- Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
- On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
- Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
- Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
- On-Site Training Courses and Professional Development Opportunities.
- License and certification reimbursements and occupational insurance for medical staff.
- Gym Access to Alaska Pacific University includes a salt water pool, rock climbing, workout gym, and steep discounts for outdoor equipment rentals.
- Emergency Travel Assistance
- Education Assistance or Education leave eligibility
- Discount program for travel, gym memberships, amusement parks, and more.
or contact Recruitment directly at HRRecruiting@anthc.org.
Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
Summary:
The Manager of Sourcing will support the Director of Procurement and Contracting in the Supply Chain Operations arena. This position will execute strategic procurement planning in various key departments at ANTHC. The Manager of Sourcing will engage with the Director of Procurement and Contracting on various strategic decisions and will interface with departmental / division leadership and Contract Administrators to achieve compliant, repeatable, logical and beneficial procurement plans. These plans will address all of the variables for a given procurement. The Manager of Sourcing will be responsible for comprehensive procurement plans for all agreements over $1M as well as agreements deemed critical to operations. This position will report to the Director of Procurement and Contracting and will have specific reporting goals on metrics ranging from vendor accountability to delivery of services. The Manager of Sourcing is responsible for ensuring that ANTHC is complying with policies regarding contract solicitations and compliance. Under limited supervision, manages and administers the procurement and contracting functions for ANTHC.
The Manager of Sourcing will support the Director of Procurement and Contracting in the Supply Chain Operations arena. This position will execute strategic procurement planning in various key departments at ANTHC. The Manager of Sourcing will engage with the Director of Procurement and Contracting on various strategic decisions and will interface with departmental / division leadership and Contract Administrators to achieve compliant, repeatable, logical and beneficial procurement plans. These plans will address all of the variables for a given procurement. The Manager of Sourcing will be responsible for comprehensive procurement plans for all agreements over $1M as well as agreements deemed critical to operations. This position will report to the Director of Procurement and Contracting and will have specific reporting goals on metrics ranging from vendor accountability to delivery of services. The Manager of Sourcing is responsible for ensuring that ANTHC is complying with policies regarding contract solicitations and compliance. Under limited supervision, manages and administers the procurement and contracting functions for ANTHC.
Responsibilities:
Brings experience towards procurement strategy for existing and future agreements at ANTHC. Willingness to understand markets, vendors, changing supply chains and ANTHC resource capability will be required to facilitate strategic procurement outcomes.
Experience with various ERP systems will be required to engage with system functionality upgrades that will impact end users visibility into agreements. Process documentation, gap analysis, efficiency identification will be heavily relied upon for this position. Process improvements relative to strategic sourcing and supplier portal modules.
Experience with Group Purchasing Organizations, GSA, NASPO pricing models to ensure that all pricing avenues are represented with any procurement at ANTHC as applicable.
Provides leadership and guidance related to developing and administering solicitations compliant with the regulations of the Federal Acquisitions Regulations Systems (FAR) and the Code of Federal Regulations (CCFR).
Provides leadership, direction and guidance to specific departments, Contract Administrators, Contract Officers and Materials Managers relative to sourcing and strategy and ensures that the procurement process is understood by customers and stakeholders. Supports monthly reporting of savings, KPIs, high dollar, high visibility agreements, number of solicitations and sole source procurements.
Leads efforts to maximize the amount of solicitation at ANTHC, driving dollar value savings as well as improved services, business requirements and management of professional services.
Partner with ANTHC Controllers to manage Board of Director agreement approvals in accordance with ANTHC’s Board Authority policy.
Support and improve vendor management system at ANTHC. Provide insights into specific KPIs by commodity code as part of on-going vendor accountability programs.
Manager of Sourcing will be the first line of scrutiny for sole source procurements at ANTHC. Manager of Sourcing will review non-competitive justifications for validity, need, emergency, criticality, value before moving to Leadership approval.
May be involved in high-profile solicitations involving sensitive information or stakeholders, requiring professional, courteous and respectful approach.
Reports to the Director of Procurement and Contracting on solicitation, approval, authority and other compliance issues relative to the procurement process.
Reviews, evaluates, and implements procurement processes, including but not limited to: RFP, IFP, RFQ, IFB, Non-competitive justifications, leadership signature processes, electronic signature, assignments, subawards, evaluations, scoring, system navigation and delegations. Negotiates and administers complex contracts.
Supports Director of Procurement & Contracting with analytics, savings opportunities, audits and reporting relative to contracting. Works closely SCO Leadership to identify SCM / Contracting initiatives with ANTHC strategic plans. Identify, assign and support internal projects beneficial to ANTHC Contracting.
Actively participates in organization wide quality control and cost savings opportunities related to contracting. Developing key metrics by continually increasing the amount of RFP’s being completed in the organization to increase competition and to reduce the amount of non-compete justifications used at ANTHC.
Engages and mentors staff on career development planning for clarity on expectations of current role, steps and benchmarks for proficiency relative to moving to next role.
Performs other duties as assigned.
Brings experience towards procurement strategy for existing and future agreements at ANTHC. Willingness to understand markets, vendors, changing supply chains and ANTHC resource capability will be required to facilitate strategic procurement outcomes.
Experience with various ERP systems will be required to engage with system functionality upgrades that will impact end users visibility into agreements. Process documentation, gap analysis, efficiency identification will be heavily relied upon for this position. Process improvements relative to strategic sourcing and supplier portal modules.
Experience with Group Purchasing Organizations, GSA, NASPO pricing models to ensure that all pricing avenues are represented with any procurement at ANTHC as applicable.
Provides leadership and guidance related to developing and administering solicitations compliant with the regulations of the Federal Acquisitions Regulations Systems (FAR) and the Code of Federal Regulations (CCFR).
Provides leadership, direction and guidance to specific departments, Contract Administrators, Contract Officers and Materials Managers relative to sourcing and strategy and ensures that the procurement process is understood by customers and stakeholders. Supports monthly reporting of savings, KPIs, high dollar, high visibility agreements, number of solicitations and sole source procurements.
Leads efforts to maximize the amount of solicitation at ANTHC, driving dollar value savings as well as improved services, business requirements and management of professional services.
Partner with ANTHC Controllers to manage Board of Director agreement approvals in accordance with ANTHC’s Board Authority policy.
Support and improve vendor management system at ANTHC. Provide insights into specific KPIs by commodity code as part of on-going vendor accountability programs.
Manager of Sourcing will be the first line of scrutiny for sole source procurements at ANTHC. Manager of Sourcing will review non-competitive justifications for validity, need, emergency, criticality, value before moving to Leadership approval.
May be involved in high-profile solicitations involving sensitive information or stakeholders, requiring professional, courteous and respectful approach.
Reports to the Director of Procurement and Contracting on solicitation, approval, authority and other compliance issues relative to the procurement process.
Reviews, evaluates, and implements procurement processes, including but not limited to: RFP, IFP, RFQ, IFB, Non-competitive justifications, leadership signature processes, electronic signature, assignments, subawards, evaluations, scoring, system navigation and delegations. Negotiates and administers complex contracts.
Supports Director of Procurement & Contracting with analytics, savings opportunities, audits and reporting relative to contracting. Works closely SCO Leadership to identify SCM / Contracting initiatives with ANTHC strategic plans. Identify, assign and support internal projects beneficial to ANTHC Contracting.
Actively participates in organization wide quality control and cost savings opportunities related to contracting. Developing key metrics by continually increasing the amount of RFP’s being completed in the organization to increase competition and to reduce the amount of non-compete justifications used at ANTHC.
Engages and mentors staff on career development planning for clarity on expectations of current role, steps and benchmarks for proficiency relative to moving to next role.
Performs other duties as assigned.
Other information:
KNOWLEDGE and SKILLS
KNOWLEDGE and SKILLS
- Knowledge of the principles and practices of solicitations and records management.
- Knowledge of Alaska Tribal Health System, ANTHC, and Alaska Native culture(s) and politics.
- Knowledge of purchasing, budgeting and inventory management techniques and concepts.
- Knowledge of contracting processes and procedures.
- Expertise in solicitation methodology.
- Knowledge of procurement requirements based on funding type.
- Knowledge of contract methodology.
- Knowledge of contract metrics and analysis.
- Skill in integrated supply chain.
- Skill in effectively managing and leading staff, and delegating tasks and authority.
- Skill in contract conflict resolution.
- Skill in assessing and prioritizing multiple tasks, projects and demands.
- Skill in working within deadlines to complete projects and assignments.
- Skill in establishing and maintaining cooperative working relationships with individuals with wide array of cultural, political, educational, socio-economic, geographic and linguistic backgrounds. Skill in operating a personal computer utilizing a variety of software applications.
MINIMUM EDUCATION QUALIFICATION
A Bachelor’s degree in Accounting or related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.
MINIMUM EXPERIENCE QUALIFICATION
Non-supervisory – Five (5) years of procurement or contract management experience. An equivalent combination of relevant education and/or training may be substituted for experience.
AND
Supervisory - Two (2) year involving employee supervision.
