EQUIPMENT FLEET COORDINATOR

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Equipment Fleet Coordinator

Duties and Qualifications: Oversee large fleet of vehicles and construction equipment, monitoring location, operational status, and ensuring all units are properly identified, inventoried, insured, and licensed.

• Manage equipment fleet database to ensure database accurately reflects location and status of each unit, entering data as needed to keep equipment information current.
• Conduct weekly audits of equipment inventory.
• Assign unit numbers for new equipment and enter into database; create and maintain physical and electronic equipment files for each unit; prepare specification and pricing sheets for each unit.
• Coordinate preparation of lease agreements with office staff; obtain and file current insurance certificate information for leased equipment.
• Review equipment check-out and check-in sheets for accuracy, updating database to reflect current status and location of unit; determine any billable damage and ensure damage is sufficiently documented; notify customers of damage and provide cost estimate of required repairs; prepare work orders documenting repair costs and submit to accounting department for final billing to customer.
• Maintain complete and orderly maintenance file for each unit.
• Maintain warranty records for each unit and review all equipment-related payables to ensure company is not billed for any parts and/or repairs which are covered by warranty.
• Timely file warranty claims with manufacturers and/or dealers; review warranty notices from manufacturers and coordinate with shop staff to ensure warranty repairs are completed by appropriate dealer.
• Prepare and file registration and licensing documents with DMV and ensure all existing vehicle registrations are renewed timely.
• Travel to Fairbanks periodically (no less than twice a year) to conduct physical inspection and inventory of equipment.

Required Skills/Abilities

• Computer proficiency and working knowledge of Microsoft Office required; experience with equipment tracking database a plus.
• Exceptional organizational abilities and attention to detail.
• Excellent verbal, written, and customer relation skills.
• Ability to work independently and employ critical thinking skills.
• Knowledge of Alaska DMV licensing regulations a plus.
• Familiarity with types of vehicles and construction equipment a plus.

Education and Experience

• Previous job experience demonstrating proficiency with required duties and skills required.
• Minimum three years related experience required.

Job Type: Full-time

Pay: $23.93 - $35.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Anchorage, AK 99507 (Required)

Ability to Relocate:

• Anchorage, AK 99507: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $35