Accounting Assistant

Our mission is to Advance Alaska’s Wellness by being Community Health’s Best Friend. Our core customers are Alaska Community Health Centers. We are a team of highly qualified and effective professionals in an array of community-minded and -focused areas of study who love to help communities improve access to health and healthcare.

We strive to deliver high quality and tailored training and technical assistance to Community Health Centers and other community health providers in policy, workforce development, clinical care, financial sustainability, governance, and quality.

Position Summary

The Accounting Assistant role supports the Finance Director in the administrative finance functions. Areas of support for this position include collaborating with the accounts payable process and the accounts receivable process, recordkeeping, reconciliations, and data entry. The Accounting Assistant collaborates to ensure that accounting is accurate, and filing is maintained in an orderly and accurate manner. The Accounting Assistant contributes to team efforts by accomplishing related results.

Essential Duties and Responsibilities include the following:

Other duties may be assigned, as necessary.

• Support the accounts payable process
• Support accounts receivable process
• Recordkeeping. Ensuring Accounts payable transactions and accounts receivable records are complete and properly stored. Recordkeeping will also apply to other financial documents as determined.
• Account reconciliation: Prepare reconciliations (i.e., bank reconciliations, credit card reconciliations, general ledger accounts, etc.)
• Support Subrecipient Monitoring
• Data entry: Entering and processing accounts payable, accounts receivable, and general ledger entries, etc.; Entering daily transactions for all our programs using several software platforms
• Perform self-review to ensure that accounting is accurate
• Maintaining filing in an orderly and accurate manner
• Contributes to team effort by accomplishing related results as needed.
• Running errands (bank deposits, etc.)
•  Supportive Duties to Other Departments as Necessary
• Answer phones
• Assist with phone/email sales & guest paperwork
• Assist with other administrative & operational tasks as necessary

Qualifications / Knowledge

Required

• High School Diploma or GED
• Possess high proficiency in all Microsoft Office and Windows products
• Has problem solving skills
• Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills
• Knowledge of and experience with online accounting systems
• Valid Alaska driver’s license, access to an automobile with appropriate insurance and registration

Skills and Abilities

• Ability to compose professional email communications
• Ability to independently conduct research when assigned
• Ability to extrapolate information and exercise good judgement
• Ability to work independently
• Ability to communicate with a variety of communication styles
• Ability to work well within a collaborative environment
• Completes tasks in a timely manner and as instructed
• Takes ownership of one's tasks
• Highly organized and able to prioritize tasks

Supervisory Relationship

Received

Works under the direct supervision of the Finance Director. Performance is assessed through review of work, integration, and cooperation within the Department and APCA, communication with all stakeholders, quality and timeliness of deliverables and associated criteria.

Language Skills

Required

• Fluency in written and spoken English required.
• Superior written and oral communication skills.

Travel Required

In-city travel by personal vehicle for meetings, tasks, and errands as needed. In-state travel may occur. Mileage is reimbursed per APCA policy.

Hours per Week

This is a full-time position, 40 hours/week. Generally, hours are 8:00 a.m. to 5:00 p.m.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, and hear, and be able to operate a computer, printer, telephone, computer/projector combination, and photocopier.

Work Environment

Duties will generally be performed in an office setting with travel and associated accommodations throughout the local area, the state of Alaska, and the Lower 48 as needed.

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Alaska Primary Care Association is an at-will employer.

Alaska Primary Care Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.