April 5, 2025

Opportunity

As the Executive Assistant to the Chief Human Resources Officer (CHRO) and HR Administrator, your role will be pivotal in boosting our company's performance-driven culture. You will be the anchor in optimizing the CHRO's time, ensuring efficient execution of tasks and proactively anticipating future needs. You will partner closely with the CHRO to ensure alignment and provide administrative support. In a fast-paced environment that demands multitasking and meeting recurring deadlines, your skills will shine.

This is a fixed-term temporary role, ending December 31, 2026, with possibility of extension, located in Edmonton.

We're looking for an individual who thrives in complexity, displaying exceptional judgement and organizational skills. The ideal candidate will embrace change, be an agile multitasker, and excel in fostering positive relationships at all organizational levels. As a champion of our AIMCo culture, you'll possess a comprehensive understanding of our company.

Your key responsibilities will range from managing workflows, enhancing internal and external communication, regulating calendar access, to ensuring meeting materials are prepared for review. You'll also tackle administrative tasks such as handling expenses and travel arrangements.

By leveraging your strong problem-solving skills and decision-making abilities, you'll prioritize tasks, distinguishing between high-priority and non-urgent, to maximize schedules. This role gives you the opportunity to make an immediate impact and contribute significantly to our organization.

*** This job posting will expire at 11:59pm MST on April 4, 2025.

Responsibilities:   ​

• Manage and prioritize the CHRO’s schedule, ensuring timely preparation for meetings by anticipating needs and gathering necessary materials 

• Prepare confidential daily/weekly briefings and slide decks, organize meetings, and coordinate the receipt of documentation through exceptional knowledge and understanding of MS Office tools

• Prepare agendas and gather materials for department meetings along with ensuring appropriate minutes of meeting are transcribed, distributed, and followed through 

• Liaise with internal teams on Board and Executive meetings, including coordinating meetings, managing logistics, and distributing materials for review 

• Support the HR leadership team with calendars, logistical arrangements, data analysis & summaries

• Arrange and coordinate cost-effective travel, including booking flights, car rentals, hotels, and creating detailed itineraries 

• Submit and reconcile expense reports through Concur in a timely manner 

• Manage all CHRO communications

• Provide support as needed outside regular working hours, ensuring timely responses to requests 

Our Ideal Candidate Qualifications:  

• Post-secondary diploma or degree in Office/Business Administration or relevant field 

• Minimum 10 years of relevant experience supporting senior leadership, preferably in the HR function

• Experience in Investment/Financial sector an asset

• Knowledge in Human Resources or prior experience working in an HR function

• Deep understanding and knowledge of AIMCo 

• Exceptional proficiency using Microsoft Office software such as Word, Excel, Outlook, PowerPoint and preference for experience with Workday

• Exceptional communication skills, with excellent writing and editing abilities; able to deliver concise messages to diverse audiences 

• Excellent analytical skills, sound judgment, political acuity and tact 

• Capacity to handle extremely sensitive and confidential information 

• Solutions orientated with an ability to respond quickly to people and situations by exercising sound decision-making abilities 

• Demonstrates a strong commitment to AIMCo’s core values of excellence, transparency, humility, integrity, and collaboration, and inspires the same in others 

#LI-KR1

Next Steps

We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions.

Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.

ALERT - Be on the lookout for AIMCo career opportunities advertised through third parties that request an application fee or too much information. To verify, all opportunities are posted on aimco.ca/jobs
 

Just like our investments, our international team is stronger when we are diversified. At AIMCo, we draw upon the differences in who we are, where we come from, and the way we think to foster sophisticated solutions for Albertans. Doing business the right way means building an equitable organization inclusive of all races, genders, ages, abilities, religions, neurodiversity, identities, and lived experiences. Simply put, when you can show up as your authentic self every day, you and your team can truly thrive — all in service of our clients and their beneficiaries.