SPECIALIST EMPLOYEE RECORDS

Creates initial records for all new employees, evaluates directly applicable experience, determining appropriate pay.

• Configures, computes, researches, analyzes and monitors all new, current, former and reinstated employees, including employee licensures, retirement and all status changes and promptly and accurately records data in HR/Pay system, microfilm, Winocular and paper files.
• Reviews and interprets transcripts and DAP experience verification to determine correct pay.
• Meets with all new hires, obtaining all required documents and explains the DAP/pay process.
• Enters all employee information into the HR/Pay system, ensuring accuracy and timeliness.
• Monitors quarterly retirement forms and employment verifications; and verifies employment as requested.
• Monitors personnel files to adhere to state, federal and other guidelines, prepares and distributes incomplete file notices and pulls payroll checks when necessary.
• Assists and investigates salary problems for employees. Works closely with employees, principals, directors, staffers, benefits analysts, et al to resolve issues.
• Works closely with payroll for correction of errors, withholding checks and salary adjustments.
• Computes and maintains quarterly salaries for ROTC Instructors in compliance with military pay procedures and negotiated agreement.
• Scans employee’s files in Winocular.
• Reviews transcripts for LEP training as mandated by state and federal guidelines.
• Notifies employees of document deadlines, missing contracts and reporting dates.
• Determines salary placement according to the specific salary schedules for new and current employees.
• Implements transfer changes on the HR/Pay system and distributes notices to the employees.
• Files all employee documents; completes required file maintenance procedures for all employees’ statuses, and reviews and approves file maintenance of other technicians as requested by the supervisor.
• Implements changes for cost accounts, position titles, position codes, and other fields and screens.
• Prepares and distributes all contracts and letters for District employees, cross-checking for accuracy as necessary.
• Follows through with site based personnel to ensure that changes go through properly.
• Delivers letters of termination and prepares affidavits of service for short term employees.

• Effective communication skills, both verbal and written.
• Flexibility, organization, decision-making and problem solving skills.
• Interpersonal skills with diverse populations in-person and on the telephone.
• Ability to meet deadlines and work on multiple projects.
• Excellent knowledge of word processing, database and spreadsheet software.
• Excellent mathematics skills.
• Knowledge and ability to read and interpret college transcripts.
• Experienced in accounting.
• Strong analytical skills.
• Knowledge of public school negotiated agreements, employee contracts and salary computation.

• High School Diploma or GED.
• Four years of experience in Human Resources or Finance related field.
• Secondary coursework in accounting.
• Calculator by touch

Contact: Rebecca Rendon Lozano at 889-4837 Work year: 260 days/8 hrs.