Accounts Receivable Clerk - Clinical research industry experience required

Department: Finance & Accounting

Location: Alcanza Corporate

Description

Alcanza is a growing multi-site, multi-phase clinical research company with a network of locations in MA, NH, MI, VA, SC, FL, GA, AL, MO, TX and Puerto Rico. We have established a strong presence across Phase I-IV studies and several therapeutic areas including vaccine, neurology, dermatology, psychiatry, and general medicine. Join us as we continue to grow.

The Accounts Receivable Clerk will be responsible for supporting Collections, Cash Application, Billing and Study Budget Reconciliation processes, and for the management of revenue recognition and billing & collections processes for an identified portion of the Alcanza Clinical Research site network. Reporting to the Manager of Revenue & Accounts Receivable, and as part of the Alcanza Finance organization, the candidate will contribute to activities of the General Accounting and Financial Reporting functions of the company. The position is also responsible for contributing toward an audit-compliant system of internal controls and processes that will ensure that company assets are adequately safeguarded and that all financial reporting is prepared on a timely basis in compliance with US GAAP.

Key Responsibilities

Essential Job Duties:

• Support month-end close. Complete various aspects of G/L accounting including preparation/ processing journal entries as well as reconciling accounts, while ensuring proper GAAP accounting principles are being followed.
• Support revenue recognition systems and processes, identify automation opportunities and help to ensure data accuracy and consistency across systems.
• Partner with operations and budgets/contracts colleagues to implement best practices in a scalable manner. Partner with finance and operations leads to establish and report on revenue-based performance metrics. Maintain a positive, results oriented work environment, building partnerships within the team and across the organization at large, modeling teamwork.
• Issue invoices and pursue timely collections of AR from sponsors/CROs (visits and invoiceables) to reduce the company's Days Sales Outstanding. Communicate with customers regarding balances, questions, and/or discrepancies, if needed.
• Pursue timely collections of cash and remittance details from sponsors/CROs (visits and invoiceables).
• Communicate with customers regarding invoices, balances, and/or discrepancies and resolving them in a professional and timely manner.
• Complete timely and accurate cash application at the item level for all payments received.
• Perform systematic portfolio-wide reviews to capture invoiceable items that have been missed.
• Perform timely study closeout reconciliations across both the CTMS and financial ERP systems.
• Support bank and management reporting, and the annual financial audit while maintaining established timelines.
• Identify opportunities to improve business processes and efficiencies.
• Actively participate in special projects, as needed.
• Perform all other duties that may be requested or assigned.
  
  

Skills, Knowledge And Expertise

Minimum Qualifications: An Associate's degree and 2 years of accounting experience OR an equivalent combination of education and experience is required. 1 years' experience in finance or Budgets & Contracts in a clinical research site or CRO environment, is required. Experience with accounts receivable, cash application, and client or vendor interaction is strongly preferred. Working knowledge of QuickBooks, Sage Intacct and other ERPs is a plus.

Required Skills

• Proficiency with computer applications such as Microsoft applications (Word, Excel, Powerpoint, Outlook), QuickBooks, and web applications.
• Typing proficiency (40 wpm)
• Strong math proficiency
• Strong organizational skills, attention to detail, and ability to synthesize information from multiple sources
• Well-developed has written and verbal communication skills
• Well-developed interpersonal and listening skills and the ability to work independently as well as with co-workers, subjects, managers, and external customers
• Ability to effectively handle multiple tasks and adapt to changes in workloads and priorities
• Ability to be professional, respectful of others, self-motivated, and exemplify a strong work ethic.
• A high degree of integrity and dependability
• Ability to work under minimal supervision, identify problems and implement solutions
  
  

Benefits

• Full-time employees regularly scheduled to work at least 30 hours per week are benefits-eligible, with coverage starting on the first day of the month following date of hire.
• Medical, dental, vision, life insurance, short and long-term disability insurance, health savings accounts, supplemental insurances, and a 401k plan with a safe harbor match are offered.