What are the responsibilities and job description for the Payroll Coordinator - US & Canada position at Alchemy Global Talent Solutions?
Our client, a leading global organization, is seeking an experienced Payroll Coordinator to join their team on a 12-month contract. This role offers hybrid working, with 2 days in the office based in Fort Lauderdale, FL.
Key Responsibilities:
- Oversee the bi-weekly payroll process for a workforce of 700 employees.
- Administer both hourly and salaried payroll, ensuring all employee data is correctly recorded.
- Manage the setup and maintenance of state and provincial tax accounts, including withholding and unemployment contributions.
- Ensure full compliance with federal and provincial payroll regulations, including but not limited to CRA, CPP, EI, and other applicable laws.
- Review, implement, and monitor garnishment orders in accordance with relevant legislation.
- Prepare and submit essential payroll documentation, such as T4s, ROEs, and other required tax forms.
- Accurately calculate and process pay adjustments for new hires, terminations, and other payroll discrepancies.
- Produce and review month-end payroll reports, ensuring accuracy and regulatory compliance.
- Verify and update employee information, including new hire details, changes to existing employee records, and voluntary deductions before payroll processing.
- Manage the calculation and distribution of bonuses and other variable pay elements.
- Ensure all payroll calculations, withholdings, and deductions comply with both legal and company standards.
- Process stop payments, payroll adjustments, and promptly address any discrepancies.
- Handle responses to unemployment claims, ensuring proper processing.
- Administer employee deductions for benefits, pensions, and statutory leave entitlements (such as vacation and holiday pay).
Key Requirements:
- 3-5 years of US & Canadian payroll experience.
- Proven experience managing payroll for 300 employees, with expertise in multi-state payroll (essential).
- Experience with UKG Payroll Software (preferred).
- Strong proficiency in Microsoft Excel.
- Familiarity with Canadian payroll processes (desirable).
- FPC (Fundamentals of Payroll Certification) or CPP (Certified Payroll Professional) certification (preferred).
