What are the responsibilities and job description for the US & Canadian Payroll Specialist position at Alchemy Global Talent Solutions?
A renowned global corporation, is looking for a skilled US & Canadian Payroll Specialist to join their team on a 12-month contract basis.
This position offers a hybrid working arrangement, with the flexibility to work from home and a requirement to be in the office 2 days per week in Herndon, VA.
Responsibilities:
- Manage and oversee the bi-weekly payroll cycle for a team of 700 employees, ensuring all payroll data is processed accurately and efficiently.
- Process payroll for both hourly and salaried employees, ensuring the integrity and accuracy of all employee records.
- Set up and maintain state and provincial tax accounts, including all aspects of withholding and unemployment contributions.
- Ensure full compliance with federal and state payroll regulations, including CRA, CPP, EI, and other relevant statutory requirements.
- Implement and review garnishment orders, ensuring adherence to applicable laws.
- Prepare and file necessary payroll tax forms, including T4s, ROEs, and other mandated reports.
- Handle payroll adjustments for new hires, terminations, and address any pay discrepancies as required.
- Generate and review month-end payroll reports to ensure accuracy and compliance with legal and company standards.
- Verify and update employee information, including new hire data, personal changes, and voluntary deductions prior to processing payroll.
- Calculate and manage bonus payments and other forms of variable pay as necessary.
- Ensure all payroll calculations, deductions, and withholdings comply with both legal and organisational standards.
- Address and resolve issues related to stop payments, payroll corrections, and other discrepancies in a timely manner.
- Administer responses to unemployment claims and ensure correct processing.
- Oversee employee benefit deductions, including pensions, statutory leave entitlements, and vacation or holiday pay.
Key Requirements:
- At least 3 years of experience in US & Canadian payroll administration.
- Demonstrated experience in managing payroll a minimum of 300 employees, with multi-state payroll processing experience.
- Proficiency in using UKG Payroll Software (desirable).
- Strong knowledge of Microsoft Excel for payroll reporting and analysis.
- FPC (Fundamentals of Payroll Certification) or CPP (Certified Payroll Professional) certification preferred.
- Knowledge of Canadian payroll processes is essential.
