What are the responsibilities and job description for the Administrative Assistant position at Alcom of Maine?
POSITION:
Administrative Assistant
STATUS:
Non-exempt (hourly)
REPORTS TO:
Logistics Manager
DIRECT REPORTS:
None
LOCATION:
Winslow, Maine
POSITION SUMMARY:
The Front Desk Receptionist will be responsible for managing all administrative functions of the site, including but not limited to fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets, filing, and faxing.
Answers phones and directs to appropriate personnel.
Welcomes visitors and notifies staff of arrival.
Schedules and prepares conference room meetings.
Assists staff with travel arrangements.
Maintains/Orders office supplies.
Scans signed order confirmations and invoices into E-File.
Maintains check receipt log and submits to accounting.
Sorts and distributes outgoing and incoming mail.
Maintains office equipment and schedules maintenance.
Maintains employee directory and office calendar.
Distributes payroll checks and company notifications to employees.
Assists office personnel with administrative tasks
Performs other incidental and related duties as required and assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Excellent written and oral communication skills
Ability to maintain the highest level of confidentiality
Effectively plan and demonstrate organizational skills, attention to detail, time management, and prioritization skills
Demonstrates above average problem solving skills
Understanding of local employment laws with the ability to apply to situations
Proficient in Microsoft Word and Excel
Self-driven and has the ability to work independently
Dependable
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS: This job operates in an office environment and is largely sedentary although will require navigation of the Production floor. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines.
EMPLOYEE ACKNOWLEDGEMENT:
I have received a copy of this job description, have read and understand it and will complete all assigned duties and responsibilities. I recognize that the company reserves the right to modify this job description and that I will be informed of any and all modifications prior to their effective date.
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