What are the responsibilities and job description for the Administrative Assistant III position at Alcorn State University?
Please see Special Instructions for more details.
EEO Statement: Alcorn State University does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, age, disability, or other factors prohibited by law in any of its educational programs, activities, services, admissions, or employment practices. The following offices are designated to handle inquires and/or complaints regarding non-discriminatory policies and procedures of Alcorn State University: Complaints, inquiries, or specific requests in regard to Title IX and Section 504 directives should be made to: the Title IX Coordinator, Walter Washington Administration Bldg., Lorman, MS, 39096, (601) 877-6700. Complaints, inquiries, or requests in regard to non-discrimination in employment practices should be made to: the Director of Human Resources, Walter Washington Administration Bldg., Room 107, Lorman, MS, 39096, (601) 877-6188 Questions, complaints, or requests in regard to ADA/ADAAA compliance in employment practices should also be made to the department of human resources.
How to Apply to this Posting
How to Apply to this Posting
Special Instructions
Posting Details
Position Information
Job Title
Administrative Assistant III
FLSA Status
Salaried Non Exempt
Posted Salary Range
Employment Status
Full Time
Department
Finance & Administration Department
Job Summary
The incumbent assists the department/unit supervisor with administrative activities and coordinates various administrative processes and projects. He/she is the primary or lead departmental administrative support position and has primary responsibility for a wide variety of complex and difficult processes associated with work unique to the department.
Knowledge Skills and Abilities
Knowledgeable of personnel principles and office management practices
Knowledgeable of database applications, web content management, and administrative business systems
Grounding in results achievement and strong customer focus
Strong sense of teamwork and demonstrated interpersonal and communication skills with individuals at all levels
Ability to work effectively without direct or ongoing supervision
Ability to maintain departmental financial records and accounts and prepare financial reports as required
Excellent time management skills
Sound problem solving skills
Essential Job Functions
- Serves as administrative assistant to the Vice President, FASO/CFO, providing or overseeing reception services, scheduling appointments, and supervising other administrative support personnel
- Performs complex technical assignments or program responsibility
- Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information requested by the supervisor from others, making information available to others, and providing more complex information on processes specific to the department to appropriate parties
- Supports administrative business functions by maintaining the departmental website and databases, scheduling the use of conference rooms, and maintaining security of equipment, files and records.
- Organizes, coordinates, plans, and conducts departmental events
- Manages multiple departmental accounts with by reconciling accounts monthly, maintaining running balances of sub-accounts, and preparing financial reports which are relies on by the supervisor to make financial decisions
- Assists with employment processes by monitoring and maintaining credential files of applicants, preparing master files for search committees, preparing correspondence to applicants, entering required information into the applicant database, preparing required documents and assisting new employees with processes associated with onboarding
- Trains, assigns work, and reviews the work of full and part-time employees and student workers
Qualifications
Bachelor’s degree in office administration or related field
Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II
Four (4) year of increasingly responsible clerical, secretarial and office administrative support experience, including three (3) years of experience at a level comparable to an Administrative Assistant II
Licensing and Certifications
N/A
Physical Requirements
Work in noisy (above 85 decibels) areas
No
Sedentary Work - Exerting 10 pounds
Occasionally
Light Work - Exerting up to 20 pounds
Occasionally
Medium Work - Exerting 20-50 pounds
Occasionally
Heavy Work - Exerting 50-100 pounds
Not Required
Very Heavy Work - Exerting in excess of 100 pounds
Not Required
Travel
Not Required
Extended Work Hours
Not Required
Posting Detail Information
Posting Number
S1105
Number of Vacancies
1
Location
Lorman
Position End Date (if temporary)
Open Date
03/11/2025
Close Date
Open Until Filled
Yes
EEO Statement
Alcorn State University
Equal Employment Opportunity and Notice of Non-Discrimination
Alcorn State University is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Alcorn State University is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.
Advertising Summary
Excellent Benefits Package
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter/Letter of Application
- Unofficial Transcripts
- Letter of Recommendation (Professional)
- Letter of Recommendation (Personal)
- Letter of Recommendation (Professional or Personal)
