MS/HS Secretary

MS/HS Secretary & Office Manager

The goal of this position is to provide support to the building administrator(s) in the efficient operation of the school office.

Responsibilities:

• Welcome and greet visitors to the school building.
• Answer phone, arrange appointments with the Principal, and screen visitors.
• Maintain a complete and systematic filing system.
• Sort and distribute incoming and outgoing mail.
• Maintain office and workroom supplies.
• Assist the Principal in typing correspondence, reports, memos, daily bulletins, purchase orders, etc.
• Update student information in the student database as needed.
• Maintain student attendance records using the student database.
• Process requisitions from staff members.
• Collect and deposit monies, maintain accurate records, and send copies of deposit receipts to the bookkeeper.
• Maintain building activity account and provide monthly reports to the bookkeeper.
• Assist with nurse's duties if the nurse is absent.
• Coordinate substitute teachers and complete monthly substitute log.
• Maintain confidentiality of all school-related matters.

Requirements:

• High school diploma or higher.
• Knowledge of accounts receivable/payable and payroll.
• Ability to concentrate, think, read, and multi-task.
• Effective communication skills.
• Knowledge of office equipment (computers, copiers, fax machines, and related items).
• Successfully completes required criminal history check, physical, drug screen, and proof of US citizenship or legal resident alien status.