What are the responsibilities and job description for the Administrative Assistant position at Aldersgate?
Job Details
Description
At Aldersgate Retirement Community, quality is always in season! The career environment is fresh and growth-oriented – a reflection of our quality approach to the services and atmosphere enjoyed here by the residents of our lovely campus and facilities. Aldersgate is a non-profit organization with excellent benefits and compensation. We are currently hiring for:
Administrative Assistant to the Nursing Home Administrator
The Administrative Assistant to the Nursing Home Administrator position:
- Provides administrative support to ensure efficient office operations.
- Maintains physical and digital filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for senior staff, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works closely with other administrative staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
Work Hours: This is a part time position, 30 hours per week.
Skills:
- Digital literacy and research skills, including the ability to analyze the reliability of information
- Familiarity with standard office platforms, such as Microsoft Office and QuickBooks
- Data management and entry skills, including the ability to maintain and improve filing systems
- Accurate record keeping
- Written communication skills
- Time management, multitasking, and flexibility
- Organizational skills
- Accuracy and attention to detail
- Supply management and inventory control
- Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations
- Ability to work well under pressure and navigate multiple deadlines
- Proactive approach to problem-solving and process improvement
- Ability to work well independently and in collaboration with others
- Event planning and coordination
Education, Experience, and Licensing Requirements:
- High school diploma or equivalent, associate’s degree a plus
- Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus
- Past administrative experience or tenure in an office setting a plus
Apply today!
Aldersgate Retirement Community
3800 Shamrock Drive
Charlotte, NC 28215
www.aldersgateliving.org
704-532-3100 (HR line) 704-532-7378 (HR fax line)
humanresources@aldersgateliving.org
EQUAL OPPORTUNITY EMPLOYER
Qualifications
