Receptionist

Position Title: Receptionist

Reports to: Operations Manager

Location: Philadelphia, PA

Employment Status: Part-Time (Monday-Wednesday; 8:30am-5:00pm with 30 minute lunch)

FLSA Status: Non-Exempt

Position Summary: Aldevra is currently seeking a qualified Receptionist to support the Department of Justice (DOJ), United States Attorney’s Office (USAO), and Eastern District of Pennsylvania (EDPA) in Philadelphia, PA. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Responsible for supporting the criminal, civil, and administrative staffs by providing a variety of reception and clerical services
• Provide receptionist duties at the front desk.
• Receive visitors and telephone callers.
• Maintain visitor badges.
• Furnish requested information concerning matters and cases, functions, and general procedures of the office.
• Determine which calls and visitors should be referred to Assistant United States Attorneys (AUSAs) and support staff, and the urgency of said calls and visitors.
• Respond to inquiries, providing general information regarding office programs.
• Advise caller or visitor to contact the appropriate federal, state, or local agencies concerning matters outside the USAO's purview and furnishes the needed address and/or telephone number when available.
• Receive, review, and distribute incoming mail, including service of legal process.
• Maintain miscellaneous files so that correspondence research can be made for unfamiliar material received.
• Check mail and annotates accordingly (i.e., date stamp, attorney assigned, case number, etc.).
• Ensure mail received is appropriately screened and distributed timely.
• Immediately notifies appropriate staff member when material is received via special shipment (i.e., Federal Express, UPS, etc.) or fax transmission and places in appropriate internal mailbox.
• Provide courier services from the USAO to the federal courthouse and federal building (1-2 blocks distance) as required to file, deliver, or retrieve legal documents.
• Provides general copying and faxing services. Assists the office with large case-related mailings by photocopying, stuffing, sealing, and postage metering envelopes.
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Foodservice Equipment Reports 2024 Top Dealer
• VETS Indexes 5-Star Employer for 2024 Employer Awards
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list
• Great Expectations Award for Outstanding Growth in 2023
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work®
• 2024 Military Friendly® Employer Gold designation
• 2023 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Security Requirements:

• Must be able to maintain government issued badge.

This position requires passing an extensive background check.

Qualifications:

• High school diploma or GED required with at least 2 years’ experience in reception and clerical support.
• Requires a general knowledge of office processes, procedures, and practices in conjunction with knowledge of reception, and clerical skills and an ability to apply these skills to increase the effectiveness of the USAO.
• Proficient in operating a multi-line telephone with voice mail system.
• Good communication and organizational skills, the ability to deliver highest quality work under pressure, and knowledge of software used by the USAO (or the ability to acquire knowledge about the USAO’s computer systems). Excellent and accurate written communication.
• Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
• Proficient in operating a computer terminal, personal computer, or dedicated word processor using a standard typewriter style keyboard with additional function keys to produce a wide range of documents.
• Must be able to type at least 40 words per minute.
• Proficient in operating automated document processing equipment such as photocopiers, printers, scanners, fax machines, binding machines, and label makers.
• Able to use, understand, and maintain directories, office personnel lists, and other guides and references to provide a variety of information on the office and to refer questions to other offices.
• Valid driver's license
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

Veterans and Military Spouses are encouraged to apply.

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.