What are the responsibilities and job description for the Accounts Receivable Supervisor position at Aldridge Pite Haan?
Position Summary:
The Accounts Receivable (AR) Supervisor is responsible for ensuring accurate and timely processing of invoices, payments, and collections. This role involves monitoring the AR process, implementing best practices, and maintaining strong relationships with clients to ensure efficient cash flow and minimal outstanding receivables. The AR Supervisor will also work closely with other accounting and finance team members to improve policies and procedures.
Key Responsibilities:
- Lead the full cycle accounts receivable process for a $10 million Law Firm.
- Ensure timely and accurate processing of invoices, payments, and collections.
- Works closely with Director of Accounting to ensure timely payment and accurate financial reporting of Accounts Receivables.
- Monitor accounts to identify outstanding balances and proactively manage collections efforts.
- Develop and implement AR policies and procedures to optimize efficiency and compliance.
- Generate and analyze AR reports, aging schedules, and other financial metrics.
- Reconcile AR accounts, investigate discrepancies, and resolve billing disputes with clients.
- Collaborate with internal departments, including Sales and Customer Service, to address billing inquiries and disputes.
- Maintain accurate records of customer accounts and payment histories.
- Assist with month-end and year-end closing processes related to AR functions.
- Support audits and ensure compliance with company policies and financial regulations.
Qualifications & Requirements:
- Bachelor’s degree in Accounting, Finance, or a related field.
- 5 years of experience in accounts receivable, with at least 1-2 years in a supervisory role.
- Strong knowledge of accounting principles and AR best practices.
- Proficiency in accounting software (e.g., QuickBooks, SAP, or similar systems) and Microsoft Office Suite, particularly Excel. Microsoft Dynamics and Business Central experience preferred.
- Excellent leadership, problem-solving, and organizational skills.
- Strong attention to detail and ability to manage multiple tasks efficiently.
- Effective communication and negotiation skills for handling collections and resolving disputes.
- Ability to work in a fast-paced environment and meet deadlines.
Preferred Qualifications:
- Experience in a law firm or professional services environment.
- Familiarity with legal billing systems and electronic payment processing.
- Knowledge of GAAP and compliance regulations related to AR.
Salary : $55,000 - $60,000
