What are the responsibilities and job description for the Administrative Assistant II - Honolulu, Hawaii! position at Aldridge Pite, LLP?
Purpose
To provide support to the Judicial Operations teams for Hawaii, Oregon, Idaho, Washington, California, Arizona, Nevada
Specific Duties, Activities and Responsibilities
Efile various pleadings with the courts
Process HIecourt notices/exceptions
Process incoming mail and route them to the attorneys or paralegals handling the case
Scan documents into case management system
Prepare and send courtesy documents to the courts in a timely manner
Prepare and print documents for our Process Server
Send documents for recording
Process VOD requests
Handle recordation of documents with the Bureau of Conveyances/Land Court
Travel to court for emergency filing when needed
Mail out commissioner checks and update case management system
Assist with outer island filing tasks
Answer incoming calls to the Aldridge Pite main office line
Handle additional tasks or projects as needed in support of the foreclosure team
Job Requirements
High school diploma required.
General Competency Factors
Must be proficient in software tools, including but not limited to Word, Excel, Outlook, and the Internet.
Must be tech savvy and able to learn new technology quickly.
Must possess strong written and verbal communications skills.
Must provide excellent customer service to internal and external customers
Identifies and solves issues in a timely manner.
Must be a team player and willing to help others in their department whenever necessary.
Must be extremely organized and be able to multi-task.
Conscientious with respect to work completion, deadlines, time management and attendance.
Takes initiative in face of obstacles and identifies what needs to be done and takes action.
Demonstrates commitment to Firm’s vision, mission, and core values.
Analytical and detail oriented, while working at a fast pace and capable of multi-tasking.
Develops professional relationships and builds rapport with others.
Overall good work ethic and willingness to adapt to change.
