Principal Secretary -Aledo Middle School (2023-2024 School Year)

This is a Principal secretary postion at Aledo Middle School for the 2024-2025 School year
This is an 11 month work calendar. 220 days / Paygrade 4

Primary Purpose:
Ensure and assist in the efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles

Experience:
One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence
1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5. Maintain school calendar of events.

Reception and Phones
6. Schedule meetings and appointments and maintain calendar for principal.
7. Assist students, teachers, and parents as needed.
8. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files
9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
10. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory
11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget
records.
12. Prepare and process purchase orders.
13. Receive, store, and issue supplies and equipment.
14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity
checkbook(s) and ledger(s).
15. Assist with coordination of faculty meetings and campus activities.
16. Assist with campus budget preparation.
17. Maintain inventory of fixed assets, equipment, and supplies.

Other
18. Sort, distribute, or deliver mail and other documents.
19. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s
absence.
20. Maintain confidentiality.

Equipment Used:
Personal computer and peripherals, copier, fax machine, and calculator.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions. Repetitive hand
motions; prolonged use of computer.

In order to be considered for a position, you must upload a cover letter, resume, and any other supporting documentation in “application materials”.
Please contact Human Resources with any questions.