What are the responsibilities and job description for the Accounting Clerk position at Alexander Mechanical?
Accounting Clerk Duties
TITLE: Accounting Clerk PayBand: 1 PayRange: 38,000-56,000 yearly
Hours: 40/ hrs weekly Medical, Dental, Vision and 401K
GENERAL RESPONSIBILITIES: Safeguards company assets and serves as the financial advisor to the manager. Oversees and performs accounting and administrative functions ensuring compliance with company procedures.
SPECIFIC RESPONSIBILITIES:
- GENERAL ACCOUNTING FUNCTIONS – Oversees and participates in general accounting functions. Coordinates with management as required.
- ACCOUNTS PAYABLE- Scans and quality checks all invoices, packing slips, and formal purchase order. Processes invoices and indexes in Computer Ease. Researches and reconciles vendor statements. Handles vendor inquiries.
- JOB ACCOUNTING MANAGEMENT – Oversees proper job set up and contract information for projects. Reviews job forecasts and assists project managers in preparation. Reports irregularities to manager.
- WORKING CAPITAL– Maintains working capital by performing credit checks on customers, reviewing over/under billings, reviewing inventory levels, and by overseeing and participating in the collection of accounts receivable.
- BUDGETING – Assists the Manager in the development of business plans and overhead budgets. Prepares budget for administrative department.
- MONTHLY FINANCIAL STATEMENTS – Assists corporate Manager of Financial Reporting with review of preliminary monthly financial statements. Reviews monthly financial statements for any deviations from forecasts and budgeted amounts.
- CONTRACT ADMINISTRATION – Assists with contract administration including obtaining insurance certificates and bonds.
- PAYROLL – Inputs, reviews, and transmits payroll. Performs the time keeping, time card/service report reconciliation, and job number assignment.
- CUSTOMER SERVICE- As required, answers incoming calls. Maintains good customer relations and provides clear communication to all external and internal customers.
- COLLECTIONS – Assists with calling on past due accounts after 45 – 60 days. Maintains thorough notes regarding collection calls in Computer Ease.
- CASH RECEIPTS – Assists with processing cash receipts and electronic deposits as required. Researches questionable receipts and discrepancies to ensure accurate postings.
- FILE MAINTENANCE – Maintains accurate and organized records as required for the branch
- OTHER DUTIES - Performs other duties and tasks as assigned by the Manager.
Education/License/Certifications/Experience-Requirements:
- High School Diploma Required
- Bachelor’s Degree Preferred (but not required)
- Experience with accounting systems Preferred but not required (Computer Ease or Accounts Payable and Receivable)
- Must Have atleast 1 full year of Accounts payable experience
Physical Requirements:
- Must pass a pre-employment drug screening.
Gerald L. Bryant
Chief Operating Officer
Alexander Mechanical
10801 N Pomona Ave
Kansas City, Mo 64154
gbryant@alexandermechanical.com
816-833-0700
https://www.alexandermechanical.com/
