What are the responsibilities and job description for the Assistant Director, Office of Pupil Transportation and Fleet Management position at Alexandria City Public Schools?
Position Overview
The Assistant Director of Pupil Transportation and Fleet Management plays a critical leadership role in ensuring the safe, efficient, and compliant operation of all transportation services within Alexandria City Public Schools (ACPS). This position requires a strategic approach to operational management, financial oversight, and human resources, balancing day-to-day responsibilities with long-term planning and organizational development. This role will support in leading a team of transportation professionals, assist in managing a multi-million-dollar budget, ensure local, state and federal regulatory compliance, and foster an environment of continuous improvement. A key function of this role is to provide strategic support to the Director and act as the department's lead in their absence.
Qualifications
The Assistant Director of Pupil Transportation and Fleet Management plays a critical leadership role in ensuring the safe, efficient, and compliant operation of all transportation services within Alexandria City Public Schools (ACPS). This position requires a strategic approach to operational management, financial oversight, and human resources, balancing day-to-day responsibilities with long-term planning and organizational development. This role will support in leading a team of transportation professionals, assist in managing a multi-million-dollar budget, ensure local, state and federal regulatory compliance, and foster an environment of continuous improvement. A key function of this role is to provide strategic support to the Director and act as the department's lead in their absence.
Qualifications
- Education: Bachelor's Degree in Transportation Management, Business Administration, Public Administration, or a related field.
- Language: Ability to speak and understand English; Bilingual is preferred.
- Experience: Minimum of five (5) years of progressive experience in transportation leadership, with demonstrated expertise in budget oversight, HR functions, and compliance. Experience in a K-12 school district or public sector environment is preferred.
- Certifications: None required. Commercial Driver's License (CDL) preferred or willingness to obtain CDL within six months.
- Financial Acumen: Strong knowledge of budgeting, financial reporting, and compliance with public sector financial regulations.
- Leadership: Proven ability to lead diverse teams, foster a positive work culture, and implement continuous improvement initiatives.
- Communication: Excellent written and verbal communication skills, with the ability to engage and influence stakeholders at all levels.
- Problem-Solving: Ability to assess complex operational challenges and develop innovative, data-driven solutions.
- Technical Expertise: Proficiency with transportation management systems, financial software, and route planning tools.
- Lead the preparation and management of the transportation department's annual budget, ensuring efficient resource allocation.
- Analyze transportation expenditures regularly and identify opportunities for cost savings.
- Develop financial forecasting models for transportation needs, fleet maintenance, and staffing.
- Oversee procurement and vendor contracts, ensuring alignment with contract specifications, district policies and budget goals.
- Ensure compliance with federal, state, and local transportation safety laws and regulations, as well as licensing/certification.
- Oversee safety training for transportation staff, ensuring CDL and ACPS policy compliance.
- Oversee the recruitment, retention, and performance evaluation of transportation staff. Partner with the Director and HR as necessary.
- Oversee development and implementation of bus/van routes and staff schedules.
- Collaborate on staff development programs focused on job performance, customer service, and safety.
- Oversee vehicle maintenance and integrate technology for improved operational efficiency.
- Supervise and manage personnel within the transportation department, to include praise for positive performance and correcting deficient performance
- Act as liaison with school leaders, parents, and community stakeholders, and serve as Acting Director in the Director's absence.
- Criminal Justice Fingerprint/Background Clearance
- Tuberculosis Skin Test
