What are the responsibilities and job description for the Office Manager position at ALEXIS?
ALEXIS is seeking a dynamic and highly organized Office Manager to oversee and maintain the smooth operation of our corporate office in Miami.
The Office Manager will play a critical role in creating a professional, efficient, and welcoming office environment. This individual will be responsible for greeting guests, answering calls, planning and coordinating office events, managing office supplies and returns, and handling ad hoc tasks to support the team. The ideal candidate will thrive in a fast-paced, fashion-focused environment and bring excellent organizational skills, attention to detail, and a proactive approach to problem-solving.
Key Responsibilities
- Office Management:
- Serve as the first point of contact for all visitors, creating a welcoming and professional atmosphere.
- Answer and route incoming calls and emails efficiently.
- Maintain the organization and aesthetic of the office space, ensuring it aligns with the brand's high standards.
- Event Planning and Coordination:
- Plan and execute office gatherings, celebrations, and team-building events.
- Assist with event logistics, including vendor coordination and scheduling.
- Supplies and Inventory:
- Monitor and manage office supply inventory, placing orders as needed to maintain stock levels.
- Handle purchase returns, exchanges, and vendor communication for office-related needs.
- Administrative Support:
- Assist with scheduling, travel arrangements, and expense management for team members.
- Support ad hoc tasks and special projects as needed by leadership.
- Maintain office records and documentation to ensure smooth operations.
Key Requirements
- 2–3 years of experience in office management or administrative roles, preferably in fashion, retail, or a creative industry.
- Exceptional organizational and multitasking abilities, with a proactive mindset.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office, Google Workspace, and other relevant tools.
- Ability to thrive in a fast-paced, ever-evolving environment.
- Friendly, resourceful, and professional demeanor, with a passion for maintaining an efficient and vibrant workplace.
Why Join Us?
At ALEXIS, you’ll work in an inspiring and collaborative environment where creativity thrives, and no two days are the same. We value innovation, teamwork, and passion for excellence in everything we do.
Join us and help shape the future of fashion while creating an exceptional office experience for our team!
