Executive Assistant to CEO

WHO WE ARE

Ali Kay Studio is an online art education company based in Chattanooga, TN. We teach new and accomplished artists how to paint with confidence using loose brushstrokes and bold color. We also sell artwork, merch, and painting supplies.

Our core values include the belief that all creatives deserve to call themselves artists and learning to paint should be fun!

Our signature program is a membership called Fresh Paint. We have over 5000 members around the world who paint together through weekly lessons from Ali Kay.

For more information about the business, check out alikaystudio.com.

ABOUT THE EXECUTIVE ASSISTANT ROLE

We’re looking for an experienced, proactive and highly organized Executive Assistant to join our wonderful team! This person will directly support our CEO, Ali Kay, as her right-hand assistant. You must be located in or near Chattanooga, TN and be able to work in-studio 2-3 days per week.

You should be a proactive problem solver with excellent verbal and written communication skills, who is exceptionally organized and adept at time management. If you anticipate needs before they arise and excel in an environment where you can be a resourceful and creative problem-solver, you just might be a perfect fit!

This is a hybrid role that requires in-studio work in Chattanooga, TN for 10-15 hours per week, with additional remote hours. We anticipate this role starting with 20 hours total per week. While this role allows for flexibility, the in-studio hours will be on weekdays between 9am - 5pm. Please only apply if you are able to work on-site regularly.

RESPONSIBILITIES

• Organize and oversee the CEO’s calendar (personal and professional)
• Help streamline and prioritize the CEO’s tasks in order to protect their time
• Collaborate with the team to ensure smooth operations and communication
• Run errands and organize materials at the studio
• Varying personal and professional administrative tasks including, but not limited to, booking appointments, researching projects, coordinating and booking travel, purchasing, and data organization
• Respond to emails, Slack, and other messages as needed
• Work closely with the CEO and Integrator to handle key operational and administrative tasks

WE’RE LOOKING FOR SOMEONE WHO…

• Has a minimum of 2 years working as an Executive Assistant (or similar role)
• Is a quick starter and resourceful - with a “let’s figure it out” mindset
• Gets excited at the thought of learning new technology, finding solutions, and making things more effective and efficient
• Loves to provide a high level of support with reliability, emotional intelligence, and a sense of humor
• Has the ability to see the bigger picture while implementing and executing on tasks
• Is excellent at both implementation and follow-through
• Has exceptional written and verbal communication skills
• Is highly organized with great attention to detail
• Works well with deadlines and on timelines
• Is proactive and flexible, with strong decision-making and problem-solving skills
• Values excellence and working as a team player
• Is excellent at anticipating needs and staying five steps ahead
• Has a high level of discretion when it comes to confidential information
• Is located in or near Chattanooga, TN and is able to work 2-3 days in-studio
• Can attend biweekly team meetings (currently Fridays at 11am ET)
• Can spread their work hours across 4-5 days of the week

APPLICATION PROCESS

We are reviewing applications on a rolling basis. If you’re a highly organized professional who loves working behind the scenes to drive efficiency and excellence, we’d love to hear from you! Click the link below to apply.

>> Applications accepted ONLY by filling out this form: https://forms.gle/YY87azNxyF7XmSfK6

Shortlisted applicants will be invited to a two-step interview process. We hope to start onboarding this role in March 2025.

Job Type: Part-time

Pay: $30.00 - $35.00 per hour

Expected hours: 20 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $30 - $35