What are the responsibilities and job description for the Program Assistant, Curricular Affairs position at Alice L. Walton School of Medicine?
Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.
Job Description:
Program Assistant, Curricular Affairs
Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.
About The Position
The Program Assistant will work with the Curricular Affairs team to build a free-standing degree-granting medical school in Northwest Arkansas.
The Program Assistant will provide administrative support to the Phase I/II faculty, proactively managing operations, projects, and processes within the Office of Curricular Affairs (OCA). Key responsibilities include calendar management, scheduling, purchasing, travel coordination, and general administrative support.
We are building a workplace and learning climate in which inclusive excellence and whole health principles are inextricable parts of our culture and practices. All voices are heard and valued, and professional and personal growth are actively supported. We are building a school that will facilitate exceptional professional development opportunities for our team members.
Major responsibilities/essential functions specific to the position:
High School Diploma
Minimum Work Experiences And Qualifications
Job Description:
Program Assistant, Curricular Affairs
Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.
About The Position
The Program Assistant will work with the Curricular Affairs team to build a free-standing degree-granting medical school in Northwest Arkansas.
The Program Assistant will provide administrative support to the Phase I/II faculty, proactively managing operations, projects, and processes within the Office of Curricular Affairs (OCA). Key responsibilities include calendar management, scheduling, purchasing, travel coordination, and general administrative support.
We are building a workplace and learning climate in which inclusive excellence and whole health principles are inextricable parts of our culture and practices. All voices are heard and valued, and professional and personal growth are actively supported. We are building a school that will facilitate exceptional professional development opportunities for our team members.
Major responsibilities/essential functions specific to the position:
- Schedule and coordinate internal and external meetings, both in-person and via Zoom.
- Arrange travel and related activities for Phase I and II faculty
- Assist with faculty recruitment and onboarding processes.
- Process expense reports in Workday to ensure accurate and timely reimbursements.
- Manage departmental purchasing, including credit card transactions and purchase orders/invoice processing, ensuring compliance with procurement policies.
- Monitor, track, and follow up on projects and action items related to the OCA.
- Execute tasks that require excellent multitasking, organization skills and attention to detail.
- Function in dynamic high-paced environment
- Work independently on assignments.
- Other duties as assigned.
High School Diploma
Minimum Work Experiences And Qualifications
- One to three years’ full time professional experience providing administrative support
- Proficient in Microsoft Office Suite, Zoom, and ability to learn new software applications
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Strong time management skills with proven ability to meet deadlines
- Ability to function in a fast-paced environment.
- 3 years of full-time professional experience providing senior level support.
- Experience in higher education, medical education and/or healthcare
- Experience with Microsoft Teams
- Strong editing and writing skills
- Support of the mission and vision of the AWSOM
- Demonstrate strong judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks
- Exemplary written, verbal, and other communication skills
- Adaptable and flexible to the needs of the position and the school
- Collaborative Skills: Build and maintain relationships internal and external to the organization
- Creative and Open-Minded: Enjoy exploring and supporting innovation in teaching strategies, topic areas, professional growth opportunities, and more
- Discerning: Ability to recognize and support innovation
- Highly self-directed, and reliable and accountable
- Strong commitment to self-care
- Committed to Diversity and Inclusion: Ability to work effectively with a wide variety of stakeholders (e.g., co-workers, students, community members)
- Ability to effectively mentor a diversity of individuals
- Commitment to meet and maintain professional development requirements related to this role
