Program Assistant, Medical Education

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

Required Documents to Apply:

Applicants should submit the following materials:

Cover Letter Highlighting Essential Qualifications And Interests

Resume

Job Description:

Program Assistant, Medical Education

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

About The Position

The Program Assistant will work with the Curricular Affairs team to build a degree-granting medical school in Northwest Arkansas.

The Program Assistant will provide administrative support to the Office of Curricular Affairs (OCA). The person hired in this position will proactively and continuously manage and support operations, projects, and processes in the OCA, in addition to calendar management, scheduling meetings, and arranging travel.

Major responsibilities and essential functions:

• Collaborate with AWSOM faculty and staff to ensure the Associate Dean’s schedule operates with consistency and efficiency.
• Coordinate projects and meetings with internal and external participants via Zoom or in-person.
• Effectively anticipate and respond to needs and requests, both internal and external
• Manage, coordinate, and arrange travel and travel-related activities for the Associate Dean, Department Chair, and OCA faculty.
• Process expense reports via Workday ensuring accurate and timely reimbursements.
• Schedule and document meetings for the Curriculum Committee and departmental sessions.
• Support other departments as needed including Human Resources and the Dean’s Office
• Track, monitor and follow-up on projects and action items associated with the Associate Dean and the OCA; work closely with the OCA to receive regular updates on outstanding items.
• Execute tasks that require excellent multitasking, organization skills and attention to detail.
• Function in dynamic high-paced environment
• Work independently on assignments.
• Other duties as assigned.
  
  

Minimum Education

High School Diploma

Minimum Work Experiences And Qualifications

• One to three years’ full time professional experience providing administrative support.
• Proficient in Microsoft Office Suite, Zoom, and ability to learn new software applications.
• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Strong time management skills with proven ability to meet deadlines.
• Ability to function in a fast-paced environment.
• Ability to maintain confidentiality.
  
  

Preferred Work Experiences And Qualifications

• 3 years of full-time professional experience providing senior level support.
• Experience in higher education, medical education and/or healthcare
• Experience with Microsoft Teams
• Strong editing and writing skills
• Demonstrate strong judgment, intellectual agility, and flexibility regarding overall priorities and day-to-day tasks
  
  

Skills Expected Of All AWSOM Team Members

• Exemplary written, verbal, and other communication skills
• Adaptable and flexible to the needs of the position and the school
• Support of the mission and vision of the Alice Walton School of Medicine
• Collaborative Skills: Build and maintain relationships internal and external to the organization
• Creative and Open-Minded: Enjoy exploring and supporting innovation in teaching strategies, topic areas, professional growth opportunities, and more
• Discerning: Ability to recognize and support innovation
• Highly self-directed, reliable and accountable
• Strong commitment to self-care
• Committed to Diversity and Inclusion: Ability to work effectively with a wide variety of stakeholders (e.g., co-workers, students, community members)
• Ability to effectively work with a diversity of individuals
• Commitment to meet and maintain professional development requirements related to this role
  
  

How To Apply

Applicants should submit the following materials:

• Cover letter highlighting essential qualifications and interests
• Resume
  
  

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check and verification of being fully vaccinated for COVID-19. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

The Alice L. Walton School of Medicine is an equal opportunity employer committed to building and maintaining a culturally diverse workplace that is free of discrimination and harassment of any kind. We encourage women, minorities, individuals with disabilities, and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.

Review of Applications Begin November 1

Position Open Until Filled