What are the responsibilities and job description for the Supply Chain Specialist position at Alice Peck Day Health System?
POSITION STANDARDS
Three (3) years previous purchasing experience required; healthcare setting preferred.
Excellent interpersonal skills and self-motivation required.
Proficiency with Microsoft Word and Excel.
Ability to work effectively in groups, build consensus and communicate effectively with all levels of personnel within our healthcare system and with suppliers required.
Demonstrated proficiency with D-H's Enterprise Resource Planning System (PeopleSoft) will be required within three (3) months of employment.
Understanding of group purchasing organization's functions.
Pursues excellence, creativity and innovation.
Promotes and supports constructive change.
POSITION PHYSICAL REQUIREMENTS
Anything listed here requires a pre-employment physical by Employee Health to determine if the employee is capable of meeting the requirements.
Physical Activity :
Upper Extremity :
Push / Pull / Lift / Carry :
PART TWO : FUNCTIONAL RESPONSIBILITY
Position Objective
Provide expertise in assigned area of responsibility
Performance Expectation
Contributes to the short and long term departmental planning and strategy.
Acts as a Supply Chain Liaison with customer regarding requests for new products or services, or complaints associated with defective items and develops corrective action plans.
Works with other customers and other Supply Chain team members to facilitate product or equipment evaluations, conversions, and staff training.
Participates on project teams and attends meetings as assigned.
Assists analytics staff to develop and maintain product catalogs as assigned.
Manages e-Procurement module and educates end users on e-Procurement, troubleshoots errors, maintains product catalog, and communicates changes to shopping guides.
Purchases supplies, services and equipment in a timely manner within established policies and procedures, including signature authority.
Follows up on purchase orders and requisitions to ensure timely delivery or communication on status.
Works with Accounts Payable to implement payment process, monitors and resolves any supplier payment issues.
Assists Accounts Payable to promptly resolve payment disputes and invoice discrepancies.
Manages flow of information from Epic and Surgery Exchange to PeopleSoft.
Manages and monitors inventory and resolves discrepancies.
Scans and replenishes PAR carts as well as adjust optimal quantity to ensure product availability.
Receives purchase orders in PeopleSoft and prints put away plans and delivery receipts.
Checks consignment inventory by scanning into Web Ops and delivers to the Operating Room.
Updates master data file for new products and price updates.
Establishes and maintains data integrity standards for maintenance of master files and ensures item mast data integrity.
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