Executive Assistant

Job Summary:

Aligned Cardio is looking for an experienced Executive Assistant to provide high-level and confidential administrative support to the Chief Operations Officer and Chief Financial Officer as assigned. This individual must be able to successfully perform their duties in a complex, fast-paced environment. The ideal candidate will demonstrate a positive and proactive approach to best contribute to the overall culture and functionality of the team.

Reports to: Chief Operations Officer

Duties/Responsibilities:

· Provides high-level administrative support and assistance to the Chief Operations Officer and Chief Finance Officer and/or other assigned leadership staff.

· Serves as the primary point of contact for the Chief Operations Officer and Chief Finance Officer.

· Performs clerical and administrative tasks including coordination and handling of incoming and outgoing communication, mail and deliveries. Must be able to review contents, determine prioritization and summarize and/or distribute to appropriate team members.

· Core tasks include calendar management, travel and accommodation coordination, and meeting support for appointed Executives.

· Schedules and attends meetings in conjunction with or on behalf of appointed Executives, taking notes, recording minutes and supporting Project Management programs and trackers as necessary.

· Provides Office Management support for the appointed facility and location, including but not limited to ordering and stocking supplies.

· Creation of both internal and external communication documents as assigned.

· Supports special projects and requests assigned.

· Performs other related duties as assigned by the Chief Operations Officer.

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent organizational skills and high attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office programs such as, Outlook, PowerPoint, Excel, Canva and Visio.

· May require travel and meeting support with C suite personnel.

Education and Experience:

· High school diploma required, bachelor’s degree in business administration or related field preferred.

· Minimum of 5-7 years executive level support experience required.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 20 pounds at times.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person