Office Manager for Mental Health Agency

Job Overview
Aligned Clinical and Educational Services, a client-focused clinical private practice, is looking for an experienced Office Manager who enjoys multitasking and working with people. Responsibilities may include:

• Professional and engaging communication with clients and clinicians for scheduling in-person and telemedicine visits, accepting online payments, administrative case management, and documenting messages.
• Establishment of positive relationships with clients by: greeting clients, answering client questions, communicating clearly and knowledgeably about services, gathering basic information needed for setting up appointments, and occasionally helping resolve any issues with payment.
• Familiarity with medical terms, medical and mental health outpatient settings, and/or educational settings strongly preferred.
• Professional and engaging communication with referral sources and agencies for scheduling, records transfer, and payment.
• Accurate management of records such as faxing, scanning, taking messages, filing, documenting in the medical record, and shredding.
• Timely oversight of office operations, such as ordering supplies, trouble-shooting technology, ensuring the office is well kept, and identifying the need for repairs. Managing space delegation, such as coordinating moves and archiving files.
• Delivery of administrative support with computers, Google Products, such as the Drive, Sheets, Calendar, and Gmail, and Microsoft Office Products, such as Word and Excel.
• Oversight of security & risk management for online and electronic health records (HIPAA).
• Support for financial processes and reporting related to accounts payable, accounts receivable, coordination with bookkeeper, contributing to reports for payroll processing.
• Support for human resources, onboarding of new providers or employees.
• Demonstration of ethical, professional, confidential, accessible, and non-discriminatory interpersonal interactions and work habits.
• Communication skills that include proficiency with American Sign Language (ASL) preferred but not required.

Pay range based upon prior experience and degree: $19 - $25/hour, Day shift, part or full time at 32-40 hours/week with health and short term disability benefits, paid sick and vacation time, access to dental and vision.

This job is ideal for someone who:

• Values Teamwork and Community
• Enjoys Multitasking
• Has a Detail-oriented Focus
• Thrives on Social Interaction

Aligned Clinical and Educational Services, PLC is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We strongly encourage applications from all well-qualified candidates, regardless of race, color, gender, gender identity, religion or religious belief, disability, age, nationality, national or ethnic origin, pregnancy, sexual and reproductive health decisions, sexual orientation, marital or civil partner status, caregiver status, military service eligibility, veteran status, or status in any other category in this regard protected by law.

Job Types: Full-time, Part-time

Pay: $19.00 - $26.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Crozet, VA 22932: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $25