What are the responsibilities and job description for the Freelance Wedding Planning Assistant position at Alinato Events?
Alinato Events is a boutique event planning company specializing in creating memorable and seamless events for couples on their special day. We pride ourselves on attention to detail, creativity, and exceptional client service.
We’re looking for a Freelance Wedding Planning Assistant to join our team! This role is perfect for someone who loves organization, thrives under pressure, and has a passion for weddings and event planning.
Responsibilities:
On-Site Wedding Day Support
- Assist with setup and teardown of wedding décor.
- Coordinate with vendors to ensure smooth execution of services.
- Manage guest inquiries and direct them as needed.
- Provide hands-on support to the lead wedding planner, including troubleshooting and last-minute adjustments.
- Ensure the couple and their families are comfortable and stress-free.
Requirements:
- Previous experience in event planning, hospitality, or customer service (wedding experience preferred 1-2 years of experience is necessary).
- Exceptional organizational and time management skills.
- Ability to work well under pressure in dynamic and fast-paced environments.
- Strong communication and interpersonal skills.
- Flexibility to work occasional evenings, weekends, and travel to event locations.
- Reliable transportation and a valid driver’s license.
- Physically able to lift and move items as needed during events.
Ideal Candidate:
- Passionate about weddings and creating memorable experiences.
- Detail-oriented with a proactive, problem-solving mindset.
- Team player who can take direction and also work independently.
- Professional, friendly, and calm under pressure.
This will mostly be an on the ground during events job however there may be additional duties such as:
Administrative & Planning Support (Few Hours Per Month)
- Assist with creating and managing timelines, schedules, and checklists
- Coordinate communication with vendors and clients via email or phone.
- Help with research and sourcing for décor, venues, or other wedding needs.
- Maintain organized records of contracts, budgets, and client details.
- Perform other administrative tasks as needed.
Do not email us- please only apply here.