Elementary School Administrative Assistant

Job Description: Elementary School Administrative Assistant

Position Overview:

The Administrative Assistant at the elementary school plays a critical role in ensuring the smooth daily operations of the school office. This position supports the administration, staff, students, and parents by managing attendance records, handling communication, coordinating supplies, processing discipline entries, and maintaining office organization.

Key Responsibilities: Daily Duties:

• Record and manage attendance for tardy students and enter data into PowerSchool.
• Log early dismissals and enter updates into PowerSchool.
• Update attendance records for students when teachers are absent.
• Answer phone calls, assist parents/guardians with inquiries, and transfer calls to the appropriate personnel.
• Take and relay messages for school administrators.
• Interact with parents and students visiting the office, providing assistance as needed.
• Ensure teachers have necessary supplies for daily instruction.
• Enter discipline records into the school database.
• Process student withdrawals and ensure student records are transferred accordingly.

Weekly Duties:

• Prepare and process purchase orders for the school.

Monthly Duties:

• Maintain and update the hallway and office bulletin board, including the lunch menu and other relevant information.
• Review and update substitute teacher folders, ensuring they contain accurate attendance sheets and classroom information.

Quarterly Duties:

• Order and replenish supplies to ensure sufficient stock for school operations.

Yearly Duties:

• Order necessary supplies for students and staff for the upcoming school year.
• Prepare and distribute supplies in advance of the new academic year.
• Organize and prepare the school office for the start of the school year.
• Create and distribute new substitute teacher folders.
• Assist with student placement in new homerooms and classes using PowerSchool.
• Make copies of essential documents for teachers at the start of the school year.
• Process 1099 forms as required.

Qualifications and Skills:

• Strong proficiency in PowerSchool or similar student information systems.
• Excellent communication and interpersonal skills for engaging with students, parents, and staff.
• Strong organizational and multitasking abilities.
• Knowledge of office procedures, purchasing processes, and record-keeping.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Ability to maintain confidentiality and handle sensitive student information professionally.
• Experience in an educational or administrative support role preferred.

Work Environment:

This position operates in a fast-paced school office setting, requiring frequent interaction with students, teachers, parents, and administrators. The role involves sitting, standing, and moving throughout the school as needed.

Job Type: Full-time

Pay: From $25,000.00 per year

Schedule:

• 8 hour shift

Work Location: In person

Salary : $25,000