Central Supply Coordinator

Job Summary

The purchasing agent serves to facilitate daily operations within ALIYA Healthcare in order to assist the nursing department in organizational development and support to ensure patients receive the highest-level quality of care. The ward clerk will maintain par level inventory on the units and ensure adequate supplies are maintained in house. In addition, the clerk will assist with maintaining the functional status of available equipment and assist providers supplying resources to the facility in accordance with ALIYA’s standards and practices.

Essential Job Functions

Every effort has been made to make your job description as complete as possible. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position. Reports to Executive Director.

Job Duties & Responsibilities

• Establishes and ensures routine operational functions are being completed timely and functioning according to ALIYA protocols.
• Ensures ALIYA team members adhere to customer service excellence guidelines that also include safety awareness and presentation.
• Participates in the development and implementation of written policies & procedures (PP) that govern the operation of ALIYA Healthcare.
• Participate in facility surveys made by authorized government agencies.
• Meet with team members on a regular basis and conduct/participate in in-service training classes, on the job training and orientation programs to assure that current material and programs are continuously provided.
• Knowledgeable of interdisciplinary department functions to aide as support staff as the need is identified.
• Maintain the confidentiality of all resident care information including protected health information.
• Maintain supply and storage rooms in a safe, clean and orderly condition.
• Ensure environment is kept clean, odor free, and in good repair.
• Ensure defective equipment is identified for maintenance repair as required in accordance with established policies and procedures.
• Ensure various departments are properly charged with supplies they have received for cost allocation purposes.
• Deliver emergency supplies and equipment as directed and that units are properly maintained.
• Ensure inventory par levels are updated as required, when receiving/issuing supplies and equipment.
• Ensure all invoices / purchase orders are properly prepared and submitted as required in procurement policies and procedures.
• Check invoices, purchase orders, packing slips, etc., with incoming merchandise.
• Assist in preparing correspondence and claims concerning damaged merchandise, errors in shipment, etc., and return to vendor as identified.
• Organize storage, issue and delivery of supplies and equipment in accordance with established policies and procedures.
• Maintain supply and storage rooms in a safe, clean, and orderly condition.
• Organize storage and catalog location of supplies and equipment for efficient handling and to prevent deterioration.
• Keep your work area(s) free of hazardous conditions, i.e., grease/oil spills, excess supplies, equipment, etc., to assure that all established safety rules/regulations are always followed.
• Ensure resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are well established and always maintained.
• Other related duties and responsibilities as assigned by the Administrator.