What are the responsibilities and job description for the Government Contracts Administrator position at ALKU?
The Government Contracts Administrator will provide contract administrative support, including pre- and post-award contract administration within our internal subcontracts team and maintain responsibility for client portal. Additionally, the Government Contracts Administrator will facilitate the field employees travel process. The best suited candidate for this role will have a strong attention to detail and a desire to work with numbers and detailed information.
Day-to-day :
- Completes bids and proposals
- Prepare proposals and other business documents for execution. Examples include Request for Proposal, Request for Quotes, and written narrative documents related to contractor's requirements and / or performance.
- Evaluates and executes subcontracts.
- Review various agreements including non-disclosures (NDAs), teaming agreements (TAs), sub-contracts (SubKs), Task Orders (TOs), for Government Primes and internal stakeholders.
- Execution and modifications of subcontracts and purchase orders
- Monitors Government prime contractor proposals and progress.
- Communicate project progress through program required reports
- Facilities communications of progress status reports between internal stakeholders and prime
- Ensure compliance with government and internal regulations and policies.
- Prepare files to support audits to ensure compliance with government contract requirements and other internal policies and procedures.
- Timely completion, entry, and submission of contractual documents
- Accurately and efficiently performs subcontract data entry into various systems and monitors data updates. Resolves discrepancies related to contract documents and ensures data quality and accuracy.
- Oversees subcontractor invoices and payments.
- Collaborate with our billing team to submit current labor / expenses in relation to the charging guidance of the program per funding requirements.
- Resolves discrepancies related to contract documents and ensures data quality and accuracy.
- Handles subcontractor modifications and resolves disputes.
- Execution and modification of subcontracts and purchase orders
- Work collaboratively with corporate teams to :
- Maintain monthly status reports
- Track funding on current projects
- Maintain a running list of program charge codes
- Facilitates field employee travel process
- Ensure compliance with GSA requirements
- Send completed forms to prime
- Communicate changes, travel schedule, and cost to prime
- Follow up with prime sub-k on proper charging guidance and funding availability
- Communicate approvals or required changes with internal stakeholders
- Develop relationships and work with Client contacts to
- Create open lines of communication about program funding and contracts status
- Proficient with Microsoft Office (Excel and Word)
- Communicates effectively, both verbally and written
- Excellent organization and follow through skills
- Willingness and desire for continuous improvement
- Strong analytical and critical thinking skills
- Excellent time management / organizational skills
- Bachelor's degree in Business Administration or other related field
Process TAR form
Ensure proper onboarding
Preferred qualifications :
Experience level : 1-2 Years
Travel Requirements : Occasional team visits to Andover, MA
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