Accounting Assistant (AP/AR)

SUMMARY:

The Accounting Assistant manages several accounting functions, recording and reporting for AFFB, under GAAP, Feeding America, and federal, state, and local requirements.

ESSENTIAL FUNCTIONS:

· Maintains accounting records using Sage accounting software or an equivalent software package

· Oversee all accounts payable functions and ensure vendors are paid promptly

· Processing online and website payments for specific vendors

· Assist in the annual audit process, preparing all needed audit work papers; coordinate auditor requests with other staff members

• Accounting System Data Entry

o Ensure all direct expenses are passed onto programs and agencies

o Analyze the monthly and year-end entries into the accounting system

o Oversee the recording of donation deposits into the accounting system

o Reconcile donation revenue with Donor Information System

o Maintain a SAGE FA system for monitoring fixed assets

• Accounts Payables Entry

o Complete the accounts payables function ensuring that:

ü Goods or services were received for invoices presented for payment

ü All necessary approvals are obtained before payment occur

ü Proper payment dates for invoices are set-up and maintained. Review invoices entered in the accounting system for accuracy and coding to the correct account before checks are generated

ü Review expense coding of approved invoices and request verification for questionable transactions

ü Ensures all recurring vendor invoices are received for payment and follows up for those that are late

ü Apply for vendor credit when required

• Banking and Bank Accounts

o Sign up for online account access to gain real-time information

o Submit ACH for approval

o Release positive pay payables

o Submit a positive pay file

o Send monthly credit card spending reports to staff, requesting general ledger account information, and supporting documentation

o Review for accuracy and allocate expenses

• Accounts Receivable

o Process approved pantry and agency write-offs monthly

• Fixed Assets

o Ensure bills paid are for approved purchases

o Enter and maintain fixed assets data

o Tag and record new fixed assets

o Ensure subsystem ties to General Ledger for fixed assets, depreciation, accumulated depreciation, and fixed asset write-offs/gain/loss

• Audit

o Prepare all worksheets for auditors and answer all requests during audits

· Other

o Record assigned journal entries.

Knowledge, skills, and abilities:

• Proficiency in Microsoft Office products and accounting software is required, Sage Accounting preferred
• Ability to work independently in a fast-paced environment
• Must be highly organized, detail and deadline-oriented

· Committed to serving vulnerable populations to end hunger in the community served by AFFB

· Acceptance of and commitment to All Faiths Food Bank’s values, vision, and mission

QUALIFICATIONS:

• A minimum of 2-year degree in accounting
• A minimum of 3-5 years’ work experience, nonprofit accounting experience preferred.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• What is your expected compensation?
• How did you hear about this role?
• Are you currently, or have you ever been, an employee of AFFB? If so, when and in what capacity?
• Are any of your relatives, household members employees at AFFB? (this includes those individuals with whom you have a close relationship)
• What interests you MOST about this position?

Education:

• Associate (Required)

Experience:

• Accounting: 3 years (Required)

Ability to Commute:

• Sarasota, FL 34240 (Required)

Ability to Relocate:

• Sarasota, FL 34240: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $25