Administrative Assistant

Job Description: Admin Assistant
All Is Well Holistic Spa – Katy, TX

Position Overview:
All Is Well Holistic Spa is seeking an Admin Assistant who is highly detail-oriented, tech-savvy, and possesses a calm and focused personality with fresh energy. The ideal candidate will support the day-to-day operations of the spa, ensuring efficiency, accuracy, and adherence to our high professional standards.

Key Responsibilities:

• Administrative Support:
• Filing and organizing paperwork and purchase receipts
• Scanning or PDF printing receipts to file folders and entering them into QuickBooks
• Auditing client intake forms for accuracy and completeness
• Documenting and securely maintaining all employee and contractor records, ensuring proper entry into QuickBooks and payroll portals
• Staff Training and Support:
• Assisting in training new Spa team members and onboarding new hires
• Helping with training, creating, and improving checklists and SOPs
• Assisting with SOP training, checklist management, and auditing
• Client and Membership Management:
• Managing member EFTs and handling cancellations and freeze requests
• Responding to credit card payment disputes in a professional and timely manner
• Spa Operations:
• Performing or supervising spa opening and closing tasks to ensure a welcoming and secure environment
• Assisting with inventory checks, audits, and orders, and entering inventory into Meevo POS
• Payroll and Financial Oversight:
• Processing payroll accurately and on time
• Ensuring proper documentation and safekeeping of all financial and operational records
• Other Duties:
• Providing additional administrative support as needed to maintain smooth operations

Qualifications and Skills:

• Highly detail-oriented and organized
• Proficient in QuickBooks, Meevo, Slack, Project management software such as trello or click up and other relevant software
• MS Office, Adobe Acrobat, Canva Graphic Design, Loom.com. Google Suite. ChatGPT
• Tech-savvy with the ability to adapt to new tools and technologies
• Strong communication and interpersonal skills
• Ability to work calmly and effectively under pressure
• Self-motivated, with fresh energy and a proactive approach to problem-solving

Work Environment and Benefits:
This position offers a supportive and collaborative environment in a holistic spa setting. Both full-time and part-time opportunities are available, with flexible scheduling options to accommodate the right candidate’s availability.

How to Apply:
If you are passionate about organization, teamwork, and contributing to the success of a thriving spa, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your experience and why you’d be a great fit for this role.

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Expected hours: 20 – 40 per week

Benefits:

• Employee discount

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Morning shift
• No weekends
• Rotating weekends
• Weekends as needed

Education:

• Associate (Required)

Experience:

• Administrative experience: 2 years (Required)
• QuickBooks: 2 years (Required)
• Human resources: 2 years (Required)
• Recruiting: 2 years (Required)
• Time management: 2 years (Required)
• Executive administrative support: 2 years (Required)
• Office management: 3 years (Required)
• Phone etiquette: 3 years (Required)
• Microsoft Office: 3 years (Required)
• Google Suite: 3 years (Required)

Work Location: In person

Salary : $17 - $20