Clerical - Office Support

Position : Administrative Assistant

Job Description :

Provides completes and accurate entry of ART data for SART reporting. Strives to maintain data current at all times. Assists in quality control auditing of SART data as necessary.

Manages the cryo inventory log and maintains current records. Works cooperatively with the cryo inventory coordinator in the Financial Department to ensure the accuracy of patient records and appropriate billing.

Verifies the accuracy of completion of Embryo Disposition Forms and mails the forms to patients in a timely manner.

Supports the management staff by completing typing, editing, copying, mailing and filing as requested. May type and design general correspondence, memos, charts, tables, graphs, business plans, etc.

Maintains communication with the other departments within the Practice and also outside the practice as needed. Interacts with all staff at all levels of the organization.

Prepares regular and ad hoc project reports requiring knowledge of Word, Excel and PowerPoint.

Prepares new charts as needed and systematically archives and / or purges files in accordance with department procedures.

Manages the consent process for the discard or donation of embryos and / or semen and ensures compliance with accepted standards of practice. Readily notifies the financial department of a change in status of cryopreserved specimens.

Helps to establish and maintain an organized documents management system for ready access and retrieval of current and archived records and forms. Able to organize various types of records into correct categories.

Works with manager or designated department personnel to maintain staff records current. Documentation may include staff time-off, licensing and credentialing, continuing education, performance evaluations, reviews and competency, necessary trainings, and other documentation as may be required.

Schedules and organizes complex activities such as meetings, travel, and department activities for the manager. Attends departmental and other meetings as requested and takes meeting minutes as appropriate.

Creates and develops visual presentations, charts graphs, etc. using MS PowerPoint or other software.

Handles confidential and non-routine information

Is reliable. Reports to work on time, as scheduled, on a regular basis ready to work.

Performs other related duties as assigned. Qualifications :

Two years of recent experience preferred

Must have high level of interpersonal skills to handle sensitive and confidential situations.

Position continually requires demonstrated poise, tact and diplomacy.

Must be able to interact and communicate with individuals at all levels of the organization.

Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, Access, PowerPoint)

Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Please reference Job number : 205230

Additional Information

All Medical Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. About Us : All Medical Personnel is a national leader in healthcare staffing recognized by Staffing Industry Analysts (SIA) as one of the nation's largest healthcare staffing firms. Our goal is to simplify the process with a flexible and personalized approach. Our clients range from local, regional and national healthcare organizations throughout the United States. Learn more about us at allmedical.com.

Your Voice Matters : Help Us Improve