HR Onboarding Specialist

TITLE: Onboarding and Retention Specialist

FLSA: Non-Exempt

POSITION SUMMARY

An onboarding specialist is responsible for managing the process of integrating new employees into a company. They report to the HR manager and work closely with various departments to coordinate the onboarding process.

ESSENTIAL FUNCTIONS:

• Oversee and improve the employee onboarding process to ensure a smooth transition into the company.
• Onboarding new hire into HRIS system.
• Ensuring completion of paperwork and following all legal and administrative compliance when onboarding candidates.
• Assisting new hires with the completion of the necessary paperwork, including employee forms, benefit enrollment, etc.
• Handles HR-related inquiries from employees and management, providing accurate information and guidance on policies, procedures, and general HR matters.
• Track and document employee behavior, attendance, and disciplinary actions.
• Ensure timely completion of 30/90/180-day performance reviews and follow up on feedback.
• Manage uniform distribution to new hires.
• Monitor and enforce licensing for new hires within 14 days of hire.
• Assist in recruitment efforts as needed, including screening candidates and scheduling interviews
• Responsible for managing incoming and outgoing calls, directing inquiries appropriately, and ensuring effective communication within the organization.
• Ensuring the confidentiality of sensitive information by adhering to company policies and legal requirements, and by securely handling, storing, and sharing employee and company data only with authorized personnel.
• Performing additional tasks and responsibilities as assigned, including but not limited to special projects and administrative support.

KNOWLEDGE, SKILLS AND ABILITIES:

• Requires graduation from high school or equivalent and increasingly responsible secretarial and office experience.
• Understanding of onboarding best practices and employee retention strategies.
• Familiarity with HR policies, labor laws, and compliance requirements.
• Strong organizational and time management skills to handle multiple priorities.
• Excellent verbal and written communication skills for employee interactions.
• Ability to build rapport and foster positive relationships with employees.
• Capacity to handle sensitive information with confidentiality and professionalism.

Why Join All Pro Security?

At APS, our team is our greatest asset, and as we continue to grow rapidly, we are committed to providing a supportive and rewarding work environment.

Comprehensive Benefits:

• All employees are eligible for Paid Time Off.
• We offer Medical, Dental, Vision, Life Insurance, and a 401K with employer match.

Career Growth & Advancement:

• APS is expanding quickly, creating more opportunities for internal promotions.
• We prioritize developing our employees and providing clear paths for career progression.

All Pro Security is an equal opportunity employer without regard to race, religion, sex, pregnancy, genetic information, age, national origin, color, sexual orientation, gender identity, citizenship, disability, veteran or military status, or any other factor protected by law.

The intent of this job description is to provide a representative summary of the major responsibilities and duties performed on the job. It is not intended to be an exhaustive list of all job-related duties and responsibilities that an employee may perform. An employee in this position will be required to perform any other job-related duties required by their supervisor. This job description is not intended to and does not infer or create any employment, compensation, or contract rights to any person or persons. This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.