Director of Alumni Engagement

Director of Alumni Engagement

Reports to

Director of Development

William Penn Charter School is a Quaker, all-gender, PK-12 independent day school in the East Falls neighborhood of Philadelphia. Established in 1689 by William Penn and members of the Religious Society of Friends, Penn Charter is a community guided by Quaker testimonies and the central belief that there is "that of God" in every person. A school community that honors difference, Penn Charter seeks to be a place where diversity is understood, represented and valued. Our curriculum embraces a plurality of cultures and celebrates an array of voices, instilling in us a deeper understanding and empathy for individuals in this community and the world.

As our mission states, we value scholarship and inquiry. With excellence as our standard, we challenge students in a vigorous program of academics, arts and athletics. Through global connections, civic engagement and a focus on environmental sustainability, we inspire students to be thinkers, collaborators, innovators and leaders. We educate students to live lives that make a difference.

POSITION SUMMARY

The Director of Alumni Relations and Giving is responsible for coordinating all Alumni related outreach, marketing, engagement and fundraising strategy for the Development Office. In this role the Director of Alumni Relations collaborates across the Development Office, school house, and alumni society to meet fundraising and engagement goals in line with Penn Charter’s mission. The Director of Alumni Relations will help develop print, electronic, and social media strategy and content for publications and event purposes, as well as planning around reunions, the annual fund and other fundraising initiatives. As a solicitor, the Director of Alumni Relations will be responsible for growing overall alumni participation, the stewardship and solicitation of Annual Fund donors and gifts at leadership levels (currently $1,689 ).  

Essential Functions

• Responsible for the organization, communication and implementation of all alumni related events and activities both locally and regionally.  Specifically responsible for PC/GA Day, Athletic Honors Society, Downtown Reception, OPC Weekend and Regional Receptions, Alumni Society Golf Outing and Run for Peace.
• Manages reunion planning process. Works with Associate Director of Development to determine giving goals, assign reunions and coordination of the development team.
• Collaborates with Associate Director of Development to plan all activities related to the alumni Award of Merit, Gummere Teacher Award, Honorary 1689 diplomas, OPC Vision Award, Athletic Honors Society Inductions and Senior Award.
• Responsible for alumni engagement strategy around events, communications, and fundraising initiatives
• Serves as alumni liaison to communications, arts, athletics, admissions, CFPP, DEI office and school house
• Responsible for alumni solicitation and expanding the alumni giving program
• Drafts monthly OPC Spirit newsletter, and manages @penncharterOPC accounts 

• Collaborates with Marketing/Communications Office to maintain accuracy and timeliness of Alumni section of penncharter.com and generates newsworthy articles for PC Magazine.
• Serves as staff liaison to the Alumni Society and its executive board, supporting its efforts as needed. Attends regular Alumni Society Directors meetings and supports Alumni Trust meetings.
• Manages Protocol Plan (OPC and OPC Family campus visits, condolences, memorial services).
• Manages Class Notes process, including sending content solicitation emails and proofreading and ensuring information gets entered into RE.
• Attends regular prospect and Annual Fund meetings to ensure Annual Fund engagement and fundraising goals are being met.
• Identifies prospects who can increase their giving by completing donor research through personal contact, online research and by seeking out the support of the Director of Advancement Services.
• Requires evening and weekend work.
• Other duties as assigned by the Director of Development or their designee.

Competencies

• Demonstrated appreciation for diversity and ability to work well with all constituents 
• Ability to act with integrity, professionalism, neutrality, and confidentiality
• Ability to build effective and collaborative relationships with various constituents
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Excellent time management skills with a proven ability to prioritize tasks and meet deadlines 
• Demonstrated initiative with the ability to work independently and in a team environment
• Strong problem-solving skills
• Ability to accept and reflect on feedback
• Ability to operate general office equipment
• Facile with Raisers Edge Database 
• Ability to work nights and weekends
• Proficient in Microsoft Office and Google Suite software

Physical Demands

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds at times
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions

Required Qualifications

• College Degree (Extensive experience may be considered in lieu of)

Preferred Qualifications

• Familiarity with Quaker Education and the Religious Society of Friends
• Experience in working in a PK-12 school environment

Salary and benefits

William Penn Charter School offers a competitive salary and benefits package which includes comprehensive healthcare coverage for employees and their eligible dependents, retirement contributions, and tuition remission. William Penn Charter School is also a Public Service Loan Forgiveness Program qualified employer.

We will review application materials immediately upon submission and interview candidates until the position has been filled. 

William Penn Charter School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.