What are the responsibilities and job description for the Warehouse Manager position at All States Ag Parts, LLC.?

Job Description

Job Title : Warehouse Manager

Job Function : Warehouse

Reports To : General Manager, Store Manager

Classification : Exempt

Date Approved / Revised : March 8, 2024

Summary

The Warehouse Manager will possess strong organizational and leadership skills, ensuring that the warehouse functions smoothly, and inventory is managed accurately. The Warehouse Manager will be responsible for maintaining a safe working environment, optimizing warehouse processes, and coordinating the activities of warehouse staff.

Essential Duties and Responsibilities

Employee must be able to perform these essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Enforces proper operational and safety policies / procedures at all times.
Oversees receiving of new parts; ensure integrity of inventory levels in SAP; coordinate storage of parts in an organized manner.
Monitors customer returns of cores; store in an orderly manner until transfer to rebuil.d
Manages customer parts returns; inspect for use / damage; ensure return to supplier.
Oversees shipment of parts to customers and / or ASAP stores; ensure proper packaging and utilization of shipping carriers to achieve cost-effective freigh.
Coordinates with Inventory Control Coordinators. to ensure cycle counts on inventory, discrepancies are investigated and corrected in SAP, and root cause analysis done to mitigate repeat occurrences.
Prioritizes employee work assignments and monitor time cards for attendance and proper recording of work hours; approve vacation.
Maintains the physical condition of the warehouse to company standards.
Achieves or exceeds all K.P.I. (Key Productivity Indicator) metrics while maintaining cost at or below budget.
Ensures orders are processed in accordance with Quality and Sales requirements.
Ensures Shipping Team Members pull orders for daily shipments
Ensures Shipping Team Members verify order items against pick list to ensure proper items are pulled for shipment.
Ensures Shipping Team Members evaluate Quality of product …cosmetics, cleanliness, condition of paint and take action when required...
Develops / monitors processes to ensure correct paperwork is attached to each order.
Monitors loading of trucks…may load as well.
Assists receiving department when required.
Performs inventory related tasks as directed…cycle counts or investigations.
Notifies Manager of any discrepancies to inventory.
Recruits, hires, and onboards high performing individuals that adhere to the organization’s standards.
Coordinates, trains, and monitors the performance of management and staff through training programs, frequent feedback, regular performance reviews, and exceptional communication skills.
Investigates and resolves service / quality complaints and performance issues, including disciplinary procedures as necessary or appropriate to achieve peak staff performance.
Ensures implementation and adherence to Human Resources policies and procedures through enforcement and accountability.
Performs all other duties as assigned.
Complies with the requirements of the company’s ISO 9001 Quality Management System (when required).

Supervisory Responsibilities

This position supervises employees within the department / division.

Physical Requirements

Ability to sit, stand, climb, bend and kneel on a regular basis.

Regular manual dexterity / coordination : hand / eye movements, motor control.

Regular visual effort : concentrated reading of documentation or close viewing of computer displays.

Ability to work in a factory environment with exposure to noise, chemicals, heavy equipment and machinery.

Able to push, pull and lift up to 50lbs. on an occasional basis.

Potential Hazards

This position is not exposed to any hazardous substances.

Competencies necessary to perform this job

Dedication – Committed to achieving results under demanding time frames.

Analytical – Synthesize complex or diverse information.

Problem Solving – Identify and resolve problems in a timely manner and update processes to improve performance in the future.

Communication – Speak clearly and persuasively in positive or negative situations; create and present informative presentations and meetings.

Leadership – Inspire and motivate employees to perform well; accept feedback from others for self-improvement; set expectations and monitor delegated duties.

Management Skills – Include staffing in planning, decision making and process improvement; make yourself available to your staff; develop employees’ skills and encourage growth.

Integrity – Maintain high ethical standards; communicate expectations to employees.

Safety and Security – Follow safety policies / plans and promote safe working habits to employees.

Production and Processing - Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

English Language - Knowledge of structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

Required Education / Experience / Skills

Minimum of years 3-5 years previous supervisory experience, preferably in a warehouse environment.

Intermediate knowledge of agricultural equipment.

Basic to intermediate computer experience with Microsoft Office applications (Outlook, Excel, Word).

Ability to meet deadlines; to understand and follow written and verbal instructions.

Ability to understand and follow posted work rules and procedures.

Ability to prioritize, organize, solve problems, and complete tasks independently.

Ability to communicate effectively and work cooperatively with supervisors, members of management, vendors, and other employees.

Preferred Education / Experience / Skills

High School graduate, or equivalent work experience.

Certifications, Licensees or Registrations Required / Preferred

Forklift Operation Certification preferred.

UNITED STATES Employee Acknowledgement :

I understand this is not meant to be an all-inclusive job description, but does highlight the majority of expectations for this position. Management reserves the right to change this description as necessary.

I also understand that my employment with Parts ASAP (and affiliates) is an “at-will” status and may be terminated at any time with or without cause by the company or me. This job description does not constitute an employment contract nor does it guarantee employment for any length of time.

I have received this Job Description and I understand that it is my responsibility to perform these duties as requested and within compliance of company policy.

Employee Signature Date

Employee printed name

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