What are the responsibilities and job description for the Dean, Student Services position at Allan Hancock College?
- Position Summary
This position will oversee the following departments and programs: Cal-SOAP Consortium, high school outreach, Admissions & Records, financial aid and perform functions of the Financial Aid Director.DEFINITION:
Under general direction to plan, coordinate, direct, and evaluate assigned student services departments and programs. Supervises faculty, clerical, and other support personnel, and values and promotes the mission and vision of the college.
CLASS CHARACTERISTICS:
This is an educational administrative position. The incumbent will report directly to the Associate Superintendent/Vice President, Student Services. The incumbent will independently perform professional work involving judgment in the interpretation and application of policy and procedures. The incumbent will have a high frequency of responsible contact with administrative and professional staff, students, and other public/private agencies requiring tact and good communication skills.
- Essential Functions and Qualifications
1. Plans, supervises, directs, facilitates, and provides leadership and administrative direction for Student Services programs of the college; provides administrative oversight of academic programs within student services.
2. Supervises and meets regularly with the student services program coordinators/supervisors on matters related to staffing, student services program development, personnel problems, evaluation of faculty, preparation of grant proposals, budget preparation, work schedules, class schedules, and materials for the college catalog.
3. Supports the development of curriculum.
4. Recommends new and innovative student services programs; works with administrators of off-campus centers to determine the student services support needs of the center.
5. Directs and participates in the preparation and control of the annual budget.
6. Meets regularly with department chairs/or coordinators and serves on committees, including advisory committees.
7. Assists in the selection of faculty and staff.
8. Supports and directs college outreach/recruitment program.
9. Prepares oral and written presentations and reports.
10. Represents the college in interactions with community and state agencies, special interest groups, business and industry, other colleges and school districts and with the Community College Chancellor's Office.
11. Responsible for professional staff development program student services research and follow-up.
12. Provides leadership in the development and assessment of learning outcomes.
13. May participate in collective bargaining and will participate in contract administration and other related duties as assigned.
Knowledge of:
Organization of the community college;
Modern personnel supervision practices;
Student development programs and best practices for student services.
Applicable sections of the California Education Code and federal and state regulations;
Administrative policies and procedures;
Budget preparation;
Preparation of grant proposals;
Staff development needs of counselors and student services staff;
Latest student services instructional developments in technology;
Assessment of learning outcomes.
Demonstrated ability to:
Provide effective leadership in management and planning;
Plan, organize and evaluate the work of others;
Train, evaluate and oversee the work of others and create a supportive environment for staff and students;
Apply pertinent laws, rules and regulations to manage budgets;
Compile data and prepare accurate reports;
Communicate effectively both orally and in writing;
Work cooperatively and effectively with individuals of diverse ethnic and educational backgrounds and with various segments of the college community;
Perform consistently under the pressure of deadlines and other administrative details.
Working Conditions
This is a Fair Labor Standards Act exempt position.
It is understood that the demands of a management position will often require more than eight (8) hours a day and/or forty (40) hours per workweek.
Duties are primarily performed in an office environment, at a desk or at a computer
The incumbent will experience interruptions while performing normal duties during the regular workday
The incumbent will have contact, in person, with staff and the general public
Work may require travel to off-campus meetings or conferences
Physical Demands:
May sit for extended periods of time;
Operates a computer;
Communicates over the telephone, via email, and in person;
Ability to lift, carry, and/or move objects weighing up to 10 pounds.
Special Qualification:
Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
- Minimum Qualifications
Education and Experience: Possession of a master's degree or higher from an accredited college or university in student personnel, higher education, counseling, or a closely related field and not less than one year of educational administrative and leadership experience in student services.
Preferred qualification: Three years of experience with financial aid at the professional level with a college and/or university is desired.
- Additional Information
The desired start date is July 2025, pending board approval. This is a full-time, 40-per-week academic administrative management position.
This position will oversee the following departments and programs: Cal-SOAP Consortium, high school outreach, Admissions & Records, financial aid and perform functions of the Financial Aid Director.Work Schedule:
Monday - Friday, 8:00 a.m. - 5:00 p.m.
To be considered for this position, the candidate must submit the following application materials through our website https://www.hancockcollege.edu/hr/by Monday, April 7, 2025, by 11:59 PST:
- A Cover letter
- A current and complete resume/CV of education and professional experience;
- A statement that demonstrates a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students;
- Transcripts (unofficial copies are acceptable for the application process). Official transcripts are required at the time of hire.
Selected applicants will be invited to attend interviews on either Monday, May 5, or Tuesday, May 6, 2025.
The second interview will be held Monday, May 12, 2025.Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Hancock College will not sponsor any visa applications.
