Assistant to the Provost and Dean of the Faculty

ROLE TITLE: Assistant to the Provost and Dean of the Faculty

POSITION REPORTS TO: Provost and Dean of the Faculty

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SUMMARY OF POSITION

The position of Assistant to the Provost and Dean of the Faculty provides high level, executive support to the Provost. Conserves Provost’s time and promotes Allegheny’s image by representing the Provost internally and externally. The Assistant relieves the Provost of operational and administrative details and performs diverse, highly responsible, complex, and non-supervised administrative and office management functions that require recurring contact with various levels of administrators, executive leaders, employees and other officials. Occasional weekend and evening hours required.

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As the Assistant to the Provost and Dean of the College, you will:

• Maintain the efficient operation and good functioning of the Provost’s Office. Maintain the Provost’s electronic calendar, assist the Provost with travel arrangements, arrange itineraries and travel arrangements for selected visitors. Maintaining a confidential, congenial, pleasant, and professional atmosphere in the office.
• Serve as the Provost’s representative and administrative support for designated College events including Board of Trustees meetings and functions.
• Prepare all pre-tenure, tenure, and promotion review packets; maintain faculty personnel and general office files. Help answer faculty and reviewer inquiries regarding the faculty review process, and the online review platform. Prepare correspondence to faculty including faculty hire, reappointment, tenure and promotion letters. Screen office visits, respond to sensitive questions, complaints, and requests for information from administrative, management, academic, staff and the general public while exercising independent judgment and discretion in disseminating information.
• Coordinate group meetings and arrange and manage Provost’s Office events. Provide assistance to prospective and current faculty as needed. Conduct research projects, compose and answer correspondence, prepare reports and other materials in support of the activities of the Provost’s office. Assist faculty committees with obtaining information and support to perform their functions.
• Manage the Provost’s operating budget, numerous endowed funds, and restricted accounts.

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SKILLS AND KNOWLEDGE

• Minimum of 3-4 years of relevant professional experience, preferably in higher education.
• Associate Degree preferred, Bachelor's Degree strongly desired, but will consider years of experience with demonstrated success as an Executive Assistant in lieu of a degree.
• Proven and exceptional interpersonal communication, writing and editing skills; exceptional attention to detail.
• Ability to think critically and strategically while handling multiple tasks simultaneously and independently.
• Proficient computer skills, including with Microsoft Office Suite, Google Suite, and database information systems.
• A high degree of confidentiality, professionalism, and discretion are essential as are flexibility, resilience, and positive attitude.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role. Adjustment of the range can occur based on the background offerings of the candidate in relationship to the position. This is an exempt position and the estimated starting pay rate range for this position is $46,000 annually.

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THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 or by e-mail to. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

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ALLEGHENY COLLEGE

Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s 100 top national liberal arts colleges — and including in the top 25 Undergraduate Teaching, Undergraduate Research/Creative Projects, First-Year Experience, and Senior Capstone.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources

Visit the Allegheny College Web Site at www.allegheny.edu

Job Type: Full-time

Pay: From $46,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Ability to Commute:

• Meadville, PA 16335 (Required)

Work Location: In person

Salary : $46,000