Director of Budget and Finance

For the full job description, please visit: https://sites.allegheny.edu/human-resources/job_post/

As the Director, you will:

Budget Planning, Financial Performance & Enterprise Data Management

• Define and assess the College’s financial performance through data management, reporting, financial forecasting, and policy implementation.
• Ensure financial data integrity, leveraging business intelligence tools for real-time analysis and reporting.
• Develop and maintain financial models to support strategic decision-making and institutional planning. Work with the CFO and senior leadership on a robust budget planning model, to be utilized for multi-year budget planning, forecasting, monitoring, and assessing budget to actual performance throughout the year.
• Recommend budget strategies for consideration by CFO and senior leadership.
• Maintain College’s chart of accounts; ensure the accuracy of financial and accounting information.

Financial Management & Reporting financial stewardship

• Maintain all financial operations, ensuring compliance with accounting standards, policies, and internal controls.
• Provide accurate, user-friendly, and timely financial reports to departments, senior leadership, the Board of Trustees, and external stakeholders.
• Enhance reporting and communications of financial information based on audiences, timing, and needs of the institution.

Budgeting & Strategic Financial Planning

• Provide stewardship for the multi-year and annual budget development process, working with key stakeholders and/or department heads to ensure alignment with institutional priorities and develop strategies to achieve those priorities.
• Monitor financial performance against budget forecasts, making recommendations for resource allocation and cost efficiencies.
• Provide support to the CFO in the development of detailed analysis and reporting, budget modeling, and allocation activities, with the goal of ensuring a balanced budget that reflects the priorities of the college.

Treasury & Cash Management

• Monitor and manage cash flow, ensuring adequate liquidity for operational needs and strategic initiatives.
• Reviewing disbursements, receipts, with particular attention to cash flow, timing and risk
• Oversee treasury management, including cash forecasting and compliance with liquidity policies.
• Work with the CFO to manage restricted and other types of funds, ensuring compliance with financial policies and regulations.
• Forecast expenses, monitor daily banking activity, and manage the timing of payments effectively

Audit, Compliance & Risk Management

• Oversee the annual external audit process, including the preparation of financial statements, audit reports, and required disclosures.
• Ensure compliance with IRS Tax Form 990 requirements and other external reporting obligations. Maintain strong internal controls and risk management practices to safeguard College assets.
• Financial Reporting – Annual audits, financial statements, reporting to board

Student Accounts Oversight

• Supervise the Assistant Director in managing student accounts receivables, billing, and collections.
• Collaborate closely with the Office of Financial Aid for student billing and reporting as well as government cash transactions and report ensuring alignment with federal and state regulations.
• Ensure that student financial processes are transparent, efficient, and supportive of institutional access and affordability goals as well as in support of overall student success.
• Develop clear, timely, and easy-to-understand communications strategies of key information for students and implement that communication plan effectively.

Supervision & Organizational Leadership

• Establish and maintain an effective organizational structure to accomplish the overall goals of the finance office.
• Directly supervise the Assistant Director’s, ensuring budget and financial operations align with institutional goals.
• Provide mentorship, training, and professional development to finance staff, fostering a culture of continuous improvement and a strong professional financial team.
• Provide and promote programs, plans, training, and educational opportunities to maintain and improve the professionalism of budget and finance staff.
• Promote effective communications with focus on building morale and team concepts.
• Cross-Departmental Collaboration & Institutional Support
• Liaise, support, and collaborate with senior leadership, faculty, staff, students, vendors, alumni, and the Board of Trustees on financial matters.
• Ensure that services are delivered in a manner which meets the needs of students and all others whom we serve (administrators, government officials, vendors, etc.) by promoting and guiding continuous review and improvement process.
• Provide assistance and consultation to all segments of the college regarding budget and financial matters.

Financial Stewardship & Data Integrity

• Oversee the integrity, accuracy, and security of financial data, ensuring compliance with data governance policies, the security, accuracy, and efficiency of financial data management systems.
• Work with IT to optimize financial reporting systems and data analytics for informed decision-making. Maintain transparency in financial processes to support institutional accountability. Ensure the integration of subsidiary systems integrate into the ERP core system.
• Provide direction and leadership in the development of the financial management system, the identification of areas in need of enhancement, and the review of specific enhancement proposals.
• Ensure responsible accounting for donor gifts, endowments, both restricted and unrestricted grant funds, maintaining compliance with donor intent and institutional policies.
• Provide leadership and oversight for technical financial operations and integrity of data related to the College’s integrated financial systems
• Has responsibility for campus wide purchasing, invoicing, reviews contracts and grants, and administers employee and student ID cards.
• Provides support, information, materials, and reports for board committees as needed.
• Maintain knowledge of generally accepted accounting practices, sound business principles, College policies, federal and state regulations, tax issues, and other external information that may impact the fiscal operations of the College.

Experience and Qualifications

• Bachelor's degree required and 4-7 years of related experience or an equivalent combination of education, training, and experience.
• Must be able to handle a wide variety of tasks and prepare various types of data analysis.
• Must be customer-focused, forward thinking, and amenable to establishing strong working relationships with administrative and academic constituents
• Track Record of achieving extraordinary results
• Strategic thinking with operational excellence

YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role. The expected minimum salary range for this position is $112,600 annually.

THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

Allegheny College, founded in 1815, is one of the nation’s oldest and most innovative four-year colleges where multidisciplinary learning breaks the conventional mold. It is one of the few colleges in the United States with a unique requirement to choose both a major and minor for graduation, to provide students with a cross-disciplinary path in the sciences and humanities for educational depth and intellectual growth. Located in Meadville, Pennsylvania, Allegheny College is one of 44 colleges featured in Loren Pope’s “Colleges That Change Lives.” In its 2022 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges — and one of the top 25 best for undergraduate teaching.

Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. The College does not discriminate, and will not tolerate discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, creed, national/ethnic origin, ancestry, veterans, handicap or disability as those terms are defined under applicable law, or members of other underrepresented groups.

Visit the Allegheny College Web Site at www.allegheny.edu