Grants Administrator

ROLE TITLE: Grants Administrator

POSITION REPORTS TO: Director Foundation & Corporate Relations

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Summary of Position

The Grants Administrator, under the leadership of the Director of Foundation & Corporate Relations, helps facilitate the college’s comprehensive program for identifying, cultivating, soliciting and stewarding grants to the college from foundations, federal and state government agencies, and corporations. This role provides pre- and post-award administrative support.

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As the Grants Administrator, you will:

• The Grants Administrator, under the leadership of the Director of Foundation & Corporate Relations, helps facilitate the college’s comprehensive program for identifying, cultivating, soliciting and stewarding grants to the college from foundations, federal and state government agencies, and corporations. This role provides pre- and post-award administrative support.
• Guides faculty and administrators to ensure they understand and follow proposal and report submission procedures. Works with grant recipients to ensure that proposal activities and expenditures align with both funder and college policies; provides technological assistance as needed.
• Helps prepare letters of inquiry, proposals, reports and reallocation requests for submission to foundations, government agencies and corporations. Reviews and interprets guidelines to ensure compliance with college policies, funder requirements and federal regulations. Serves as FCR office lead for submission of proposals, reports and other communications.
• Administrates stewardship for grants and selected scholarships funded by foundations, government agencies and corporations. Administrates grant acknowledgment procedures and drafts acknowledgment letters to foundations, corporations and individual donors. Coordinates site visits and travel to and from foundation and agency representatives.
• Establishes a master schedule to ensure timely submission of proposals, reports, etc. Schedules electronic reminders for key deadlines. Manages the FCR office to-do list; schedules all meetings and events for which FCR is responsible. Manages reporting and tracking of all proposals in RENXT.
• Maintains institutional accounts and passwords for electronic submissions, including grants.gov, research.gov and others. Manages file organization. Responds to inquiries. Works with Contract Manager to review grant agreements and contract materials. Coordinates signing of proposals, grant agreements and reports by an authorized organizational representative (President, Provost, CFO, etc.).
• Utilizes Candid and other tools to identify funding opportunities for college initiatives and faculty and administrative projects, and assists with research related to the preparation of proposals and solicitations

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Experience and Qualifications

• Bachelor’s degree required but will consider years experience in high education and grant experience relations in lieu of a Bachelor’s degree.
• 1-3 years of relative experience to the position essential functions
• Strong organizational, communication and interpersonal skills, and capable of prioritizing multiple tasks and projects simultaneously
• Experience with office administration (word processing, filing, etc)
• Demonstrated ability to work effectively and positively in a highly collaborative environment.
• Demonstrated and extensive problem-solving and decision-making skills
• Ability to build relationships and foster relationship development

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YOUR TEAM

The Office of Foundation & Corporate Relations (FCR) supports faculty, staff and administrators in securing funding from private foundations, corporations and government agencies. We support institutional priorities including capital improvements, curricular and faculty development, individual faculty research, student development programs and scholarships.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

This is an exempt position and the starting salary range for this position is $50,000 annually.

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THE HIRING PROCESS

Please submit a cover letter, resume, and provide contact information for three references to the Office of Human Resources, Allegheny College, 520 N. Main Street, Meadville, PA 16335 by e-mail to employment@allegheny.edu. Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

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ALLEGHENY COLLEGE

Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas. This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist. Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities.

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources

Visit the Allegheny College Web Site at http://www.allegheny.edu

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Meadville, PA 16335 (Required)

Work Location: In person

Salary : $50,000