What are the responsibilities and job description for the Facilities Specialist (Closes 1/2/2025 position at Allegheny County Department of Human Services?
POSITION DESCRIPTION:
The Facilities Specialist will be performing inventory and/or facility-related duties. Assignments may involve moderate manual work of moving, loading, unloading, handling of materials, and lifting a maximum of 65 pounds. The work is performed under the supervision of the Administrative Officer 3. Performs Inventory Control functions as assigned.
DUTIES AND RESPONSIBILITIES:
- Assist in obtaining information for various State Reports.
- Collaborate with Controller and staff to tag furniture and equipment.
- Tag, record, and track fixed assets and complete inventory.
- Provide County Tags to Service Providers when needed.
- Contact Service Providers, contract monitors, County Controller’s office, and DHS staff regarding fixed asset related issues.
- Maintain equipment in the Screen Room by funding code.
- Manage equipment and update DHS Deputy Directors, Facility-Fixed Asset Staff, and IT Technicians on equipment.
- Retrieve furniture and equipment from Service Providers when contract expires with DHS.
- Collaborate with the County Recycling Vendor to pick up broken and unrepairable equipment.
- Provide Monthly Report information to Administrative Officer 3.
- Create service provider files.
- Prepare proper paperwork on fixed assets for property and supplies including disposal and transfer of items.
- Oversee and update the opening and closing of pending files for the service providers.
- Update fixed asset reconciliation report for the County Purchasing Department and Controller’s office.
- Manage equipment deliveries and crosscheck packing slip against P.O.
- Train Fixed Asset Inventory Control Clerk on all aspects of fixed assets.
- Assist County Clerks as needed.
- And any other assigned task.
ESSENTIAL REQUIREMENTS:
- Possess Act 33 and 34 Clearances
- Have a valid Pennsylvania motor vehicle.
- Full time position requiring 38.75 hours per week
QUALIFICATIONS:
Completion of high school. Ability to team lift at least 65 pounds.
Why DHS?
At Allegheny County Department of Human Services (DHS), our mission is to improve the welfare of the County’s most vulnerable residents. Over the past 20 years, we have built a national reputation for being on the cutting edge of state and local governments using analytics and technology to deliver more effective and efficient public services.
Salary : $50,000
