What are the responsibilities and job description for the Regional Maintenance Supervisor position at Allegheny County Housing Authority?
Purpose: This is a management-level position within the ACHA facilities and maintenance department. This position is responsible for planning and managing all facilities and maintenance work at each housing site within one of the three (3) ACHA regions. The regions encompass approximately a range of 800-1,300 housing units located at various sites within each region.
Essential Job Functions:
- Inspects vacant unit, schedule contractors, assign maintenance to repairs, complete unit to turn key ready.
- Assist RFM in assigning work for maintenance aides, trades, and work order specialists.
- Assist with coordinating unit preparation, grounds keeping, distribution of materials, and deployment of resources to provide for preventive, routine, and emergency maintenance services
- Participates in conferences with peers, supervisors, and construction professionals to assist in the planning, development, growth and improvement of Authority sites.
- Works effectively with site managers in the execution of maintenance functions.
- Consults with the Regional Facilities Manager to determine the need for and to prioritize trades and maintenance work within the region.
- Assist in maintaining records of work performed for all staff.
- Participates in the disciplinary process when violations of ACHA policies and procedures occur.
- Work with Site Manager and maintenance in maintaining adequate inventory stock and shop organization.
- Works with Site Manager to implement tenant charges for maintenance damage.
- Pick up material from local vendors when necessary.
- Provides training for employees to better their knowledge and abilities as needed.
- Responds to emergency on-site situations after working hours when required.
- Responsible to conduct a complete inspection of grounds, buildings, and common areas prior to REAC inspections.
Knowledge and Abilities:
- Maintains knowledge of the general operations and procedures of a public housing agency.
- Maintains knowledge of common maintenance practices, tools, terminology and safety precautions of various trades.
- Maintains knowledge of principles and practices of PM, common maintenance equipment and major building systems.
- Plans and organizes the maintenance work of a region on a daily, weekly, monthly, annual and seasonal basis.
- Maintains knowledge of HUD (Housing Urban Development) regulations/rules relevant to maintenance issues, such as HQS and vacant unit turnaround standards with a consistent occupancy rate at a minimum of 97%.
- Maintains a working knowledge of HUD and PHAS requirements.
Performance Factors:
- Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete work in a timely, accurate and thorough manner and is conscientious about assignments.
- Communication and Relationships: The employee communicates effectively both verbally and in writing and maintains professional relationships with superiors, colleagues, and individuals inside and outside the Authority.
- Ability to relate and be empathetic to the concerns of employees and residents. Excellent problem solving and communication skills.
Education/Experience: High school diploma or equivalent. Experience in housing operations, construction management or a related field preferred. Three (3) years’ experience in multi-family, multi-site public housing preferred. Minimum three (3) years supervisory experience in public housing preferred. Basic knowledge and operations of all facets of specialized trades and maintenance work. Must be proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) Valid Pennsylvania driver’s license.
Physical Requirements: Must be able to continually perform the physical duties of this position and work in the environmental conditions required. Must be physically able to access all units, common areas, and grounds and be able to work while standing or walking for extended periods of time. May need to lift objects weighing up to 80 lbs and carry up to 30 lbs. Must be able to use stairs, ladders, bend, stoop, and crouch. Must be able to work in hot, cold, damp or dusty areas and have a level of manual dexterity to operate equipment and make small detailed repairs.
If you require assistance when completing the employment application or you anticipate a need for accommodation during the selection process due to a disability, then please contact the Human Resources Department at 412-402-2436 or HR@achsng.com.
As a condition of employment, the candidate must successfully pass a post-offer physical examination, drug screen, and background security review with regular full-time employment being contingent upon successful completion of a probationary period.
