Program Analyst / Event Planner

Allegheny Science & Technology (AST) seeks a motivated Program Analyst / Event Planner to support the Department of Energy Idaho Operations (DOE-ID) and Office of Nuclear Energy (DOE-NE) in tracking project status, financials, and event logistics.

Workload Distribution:

This role will have a primary focus on program analysis functions, with approximately 30-40% dedication to event planning. The selected candidate must be comfortable handling financial analysis, project tracking, and coordination while also leading and executing large-scale event logistics. While event planning is an important aspect of this role, it will primarily serve as a supporting function within the broader program analysis responsibilities.

Program Analyst Duties & Responsibilities:

• Support project tracking, data integration, budgets, schedules, and deliverables.
• Ensure compliance with DOE policies and financial management requirements.
• Assist with annual work package planning and execution.
• Monitor programmatic baseline and funding changes throughout the fiscal year.
• Participate in progress reviews and DOE meetings.
• Collaborate with DOE-ID/HQ personnel on financial matters and budget tracking.
• Conduct research and provide high-level analysis of business products.

Event Planning Duties & Responsibilities:

• Plan and execute conferences, workshops, and meetings.
• Manage logistics, venue coordination, equipment, and registration.
• Serve as the Point of Contact (POC) for all events.
• Coordinate vendors, contracts, travel, and printed materials.
• Maintain registration sites, process invoices, and oversee event setup.
• Ensure seamless execution and high-quality customer service.

Required Qualifications:

• Bachelor's degree and a minimum of 5 years of relevant experience.
• Prior program / project analysis experience, including Earned Value Management System (EVMS).
• Strong financial tracking, budgeting, and program coordination skills, particularly within a DOE or federal government environment.
• Proficiency with Microsoft Office 365 software, including Word, PowerPoint, Excel, and Outlook, as well as Microsoft Teams and Zoom.
• Previous knowledge / experience with Federal Travel Regulation (FTR).
• Prior experience in event planning and public relations, preferably supporting federal customers.
• Knowledge / Experience with Eventbrite for registration sites, including Cvent for transmitting RFPs to venues.
• Excellent interpersonal skills- high-level professionalism with a variety of individuals such as guests, team members and vendors.

Other Qualifications:

• U.S. Citizenship is required.
• 15-20% travel is required.
• This position is mostly remote but will require onsite work associated with event planning activities/responsibilities.
• Must have ability to sit in meetings and work effectively using project management and other tools on a personal computer for extended periods.