What are the responsibilities and job description for the Administrative Support Specialist position at Allen Associates, Inc.?
Administrative Support Specialist
Location: Henrietta, NY
Employment Type: Full-Time
About Us:
Allen Associates Inc., a family-owned company since 1945, is known for its commitment to excellence, teamwork, and family-oriented values. We focus on creating extraordinary experiences for our employees and customers.
Learn more about us at www.allenprograms.com.
We believe in transforming the ordinary into the EXTRAORDINARY with every interaction.
Why Join Us?
- Comprehensive benefits: 401(k) with company match, discretionary profit sharing, health and dental insurance, life insurance, long- and short-term disability, and PTO.
- Additional perks: Aflac coverage, employee assistance program (EAP), and a supportive, family-oriented work culture.
- Team celebrations: Enjoy company breakfasts/lunches for hitting budgets, family picnics, and holiday parties.
- Work-life balance: We close early on Fridays at 4 PM to give you more time for yourself and your family.
- Growth opportunities: Receive on-the-job training to expand your skills and advance within the organization.
The Role:
We’re seeking a proactive and adaptable Administrative Support Specialist to provide comprehensive support across various operational functions. This dynamic role includes managing accounts payable, cash handling, order processing, and customer service.
Key Responsibilities:
- Accurately manage driver paperwork and cash/check transactions.
- Handle accounts payable tasks, including inventory receipt, vendor invoice entry, and weekly check runs.
- Process product returns and issue customer credits promptly.
- Set up new items and do monthly inventory spot checks.
- Maintain office supplies and ensure adequate inventory levels.
- Manage company uniform distribution and oversee inventory control.
- Receive training across all office functions to act as a backup for various roles within the organization.
- Perform other duties as assigned.
What You Bring:
Qualifications:
- Strong organizational skills with meticulous attention to detail.
- A willingness to learn and adapt to new responsibilities and systems.
- Excellent communication skills for effective customer service and team collaboration.
- Familiarity with order management and inventory systems (preferred but not required).
- Experience in administrative support or customer service is a plus.
- Proficiency in Microsoft Office programs such as Word, Excel, and Outlook.
Why Wait?
If you’re a motivated individual eager to grow and make an impact, join our team! At Allen Associates, we value passion, integrity, and excellence in everything we do.
Apply today and help us turn the ordinary into EXTRAORDINARY!
Job Type: Full-time
Pay: $21.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Day shift
Work Location: In person
Salary : $21 - $23
